Category: Blog

fleet, electronic logging device, eld mandate

What You Need to Know Before Purchasing an Electronic Logging Device

Posted on | by Victoria Gole | Leave a Comment on What You Need to Know Before Purchasing an Electronic Logging Device

Fleet management may look like an easy process at first glance. However, individuals who are working in this industry can testify that it is much more complex than it may seem. Fleet management systems are composed of information about all the aspects of an entire fleet within one specialized database system. The same goes for documents for meeting with fleet compliance. Fortunately, electronic logging solutions can ease this complexity. 

Moreover, purchasing an Electronic Logging Device or ELD solution is an imperative decision. Not only that it will help your fleet be FMCSA compliant but it also offers different features to make your operations easier. On top of that, it will allow business to maximize profits. 

However, there are so many ELD providers that you can find right now, making it difficult to choose the right one. That said, it is important for you to first understand the aspects that an excellent ELD provider must possess.

 

The Things You Need to Know Before Purchasing an ELD Solution

An Electronic Logging Device is a digital solution that allows commercial motor carriers and professional truck drivers to track the HOS or Hours of Service compliance. It is attached into the onboard diagnostics (OBD) port of the vehicle. This way, the device can record the vehicle’s data. That includes the speed, location, number of miles driven, and more. 

There are basically two ELD types. The first one is a fixed unit or one that stays in the fleet. Meanwhile, the second one is called BYODs – short for Bring Your Own device. 

The latter can be a simple app installed in the driver’s phone. Moreover, a fixed ELD should be installed by a professional as it is hard wired. 

Moreover, the main benefit of a fixed ELD is that the user is less likely to lose or damage it. Additionally, hard wired systems provides better control over the users’ data. They are also more straightforward in terms of maintenance since they are homogenous. 

On the other hand, a BYOD ELD is a system that lets user bring their own device and install the ELD system app there. It works by connected the device, a smartphone, for instance, to the Electronic Control Module or ECM via a dongle through the cab’s onboard diagnostic port. The dongle will be responsible for connecting and transmitting data to the smartphone using Bluetooth. There are also BYOD ELDs that rely on the phone’s data plan in order to work. 

Furthermore, regardless of the ELD type you will choose, one thing that you need to ensure is its certification on the Federal Motor Carrier Safety Administration or FMCSA’s list of ELDs. 

 

The ELD Mandate

ELDs work by recording data about a vehicle’s operation and its driver’s activity. The recorded information about the driver is mostly about the hours of service. HOS consist of a permanent record of driving hours, rest time, and on-duty hours within the entire trip. Notably, on-duty hours is the time the driver is working but not driving.

Recording this data is important because commercial drivers have a maximum time restriction in the number of hours that they can drive between rest periods. 

In 1937, the federal law mandated commercial drivers to keep their service logbooks. Back then, they mainly used logbooks and information were manually written. This method was then replaced by the ELD mandate. This regulation specifies that commercial drivers need to use electronic logging devices. 

Moreover, the usage of ELDs for trucks in Canada is set to become a requirement for professional drivers by the 12th of June 2021. Doing this will improve the driver’s road safety as well as save the trucking companies’ time and resources. 

The main reason why ELDs are required to be fitted to all commercial trucks in Canada is to ensure that both the drivers and the transportation companies are abiding by the Federal laws. This new law is an assurance that logging devices are meeting the uniform technical standards for the information below:

  • Data sharing to make sure that all ELD systems are using standardized format
  • Logbook edits that will allow drivers to certify the Record of Duty Status or RODS and make necessary edits.
  • Collection of data as a way to provide information such as engine data, motion status, and location.
  • Drive duty status to permit special driving conditions.
  • Drive alerts that will notify drivers when it is time to pull out so they can avoid violating the HOS rules.

That being said, companies that are planning to purchase ELDs should make sure that their chosen system is complying with the FMCSA. This way, they can ease themselves by knowing that they are not violating the ELD law. 

 

Who Will be Affected By The Canadian ELD Mandate?

The Canadian ELD Mandate will affect trucks, tractors, trailers or any combination of the three that has a registered gross vehicle weight in excess of 4,500 kg or a bus that is designed and constructed to have a designated seating capacity of more than 10 persons, including the driver. 

This mandate will impact fleets in all industries. For a complete list of who is required to comply, fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

 

Canada’s ELD Mandate is Near – What are the Next Steps?

Since Canada’s ELD Mandate is quickly approaching, there are 3 important steps to take before June 12th.

1. How will your fleet be impacted?

You must review the regulations outlined in the Canadian ELD Mandate to not only confirm whether your operations will be impacted, but how your operations will need to prepare. This can be done by reviewing information released by Transport Canada or the Ministry of Transportation about the requirements. 

 

2. Ensure that you are subjected to the Mandate by verifying that the right hardware and software solutions are installed.

While much of the hardware and software components required to remain compliant to the upcoming mandate is likely already in place for most fleets, teams should confirm and verify this. Installations or testing can often fall through the cracks and leave teams at risk. If solutions are already in place, each driver should confirm that their device is properly configured and is collecting the right data related to their assigned routes.

 

3. Confirm that your team is properly trained on the regulation changes. 

Checking the hardware and software setup of electronic logging devices also requires team members to be trained on the materials. Whether this is how to display hours-of-service while on the road understanding new rules or time off requirements – proper research on regulation changes should never be overlooked. Fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

If your fleet is impacted by the Canadian ELD Mandate and you require electronic logging devices or solutions to help remain compliant, contact us today. Our team is trained to help carriers in all industries abide to regulations.

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The 2021 Commercial Vehicle Safety Alliance (CVSA) International Roadcheck

Posted on | by Victoria Gole | Leave a Comment on The 2021 Commercial Vehicle Safety Alliance (CVSA) International Roadcheck

Every year the Commercial Vehicle Safety Alliance (CVSA) organizes an International Roadcheck in North America to conduct compliance, enforcement and education initiatives. This year, the roadcheck is set to occur over a 72-hour period from Tuesday May 4, 2021 until Thursday May 6, 2021. With the International Roadcheck quickly approaching, it’s critical for carriers to ensure that their fleets are prepared. 

 

CVSA’s International RoadCheck Details

The quickly approaching roachcheck is promoted as a reminder to motor carriers and drivers of sometimes forgotten vehicle and driving practices, in addition to raising awareness of the North American Standard Inspection Program. By dedicating 72 hours where roadchecks will happen more often to check the vehicle and driver, it is aimed to help show the importance of proactive vehicle maintenance and driver readiness to keep roads safe.

It is important to note that this year’s International Roadcheck will also focus on checking the operating credentials, hours-of-service documentation, seat belt usage and alcohol or drug impairment. 

 

What Drivers Can Expect 

From May 4-6, 2021, drivers can expect to see an increased number of roadcheck inspections while on route. These inspections will focus on standard checks to ensure that vehicles are safe to drive in addition to the driver abiding to driving regulations. These inspections will be conducted by CVSA-certified inspectors and will target various elements of motor carrier, vehicle and driver safety. 

Vehicles will undergo inspections to check for vehicle inspection item violations and will include the following, as listed by the CVSA’s “International Roadcheck Set for May 4-6 with Emphasis on Lighting and Hours of Service” update: 

“Inspectors will ensure the vehicle’s brake systems, cargo securement, coupling devices, driveline/driveshaft components, driver’s seat, exhaust systems, frames, fuel systems, lighting devices, steering mechanisms, suspensions, tires, van and open-top trailer bodies, wheels, rims, hubs and windshield wipers are compliant with regulations. Inspections of motorcoaches, passenger vans and other passenger-carrying vehicles also include emergency exits, electrical cables and systems in the engine and battery compartments, and seating.”

If violations are found, inspectors are able to place vehicles out-of-service as outlined in the North American Standard Out-of-Service Criteria. If this happens, the vehicle cannot be placed back in service until the out-of-service conditions have been corrected.

If no violations are found and the inspection is passed successfully, a CVSA decal will be provided. By obtaining a CVSA decal, the vehicle will not be required to be re-inspected for three months for which the decal is valid.

 

How To Prepare 

In the days leading up to the International Roadcheck, it’s important for carriers to prepare their team. In addition to notifying drivers of the event and the high possibility of a roadcheck while on route, it is critical for the following to happen: 

  • Ensure that drivers are conducting DVIR (Driver Vehicle Inspection Report) checks properly and thoroughly 
  • Ensure that drivers know how to record and display HOS (hours-of-service) information as per their fleets’ regulation requirements (paper logs or electronic logging devices)
  • Share the North American Standard Roadside Inspection Vehicle Cheat Sheet as provided by the CVSA for drivers to review 

If you would like to learn how GoFleet can help your fleet pass roadside inspections with advanced telematics solutions, contact us today! With a variety of solutions available that are designed to help drivers remain safe by following rules and regulations on the road, we’re confident we have something that can help your fleet.

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Global Semiconductor Shortage: Impact To Shipping Times

Posted on | by Victoria Gole | Leave a Comment on Global Semiconductor Shortage: Impact To Shipping Times

Due to a global shortage of semiconductor production, many businesses are feeling the effects. Not only are car manufacturers hit by this, but fleet management organizations as well. Which as a result, could impact numerous fleets around the world.

A Deeper Look Into What Caused The Shortage 

In recent news, a semiconductor or computer chip shortage was noted. While there is no definite cause for this, many are accounting the shortage to be a result of various factors which include the following: 

  • Factory shutdowns that happened as stay-at-home orders were put into effect 
  • An increased need of technology required for work-from-home orders
  • A surge in cryptocurrency 
  • The 3G network shutdown prompting fleets to upgrade hardware 

All of these play together to result in there not being enough computer chips for the new development of certain products. While it’s easy to assume the impacts to the production of computers or other computer-chip dominated items, other sectors are feeling the impacts.

 

How Fleets Will Be Impacted 

It is important that fleets in all industries pay attention to these events as it could impact their operations. If there is certain hardware which requires semiconductors, it could mean that fulfillment will be delayed on a global scale.

 

What The Shortage Means For GoFleet Customers

GoFleet customers should keep in mind that Go Devices use semiconductors with the hardware. The computer chip is the core of the device to allow data to be collected and transmitted to the various solutions fleets are leveraging in MyGeotab. Without the chip, the devices would not be able to display real-time information or be interconnected with your fleet.

 


What You Can Do

We are urging our customers to review their yearly plan and factor is the global shipping delays for new hardware. Some delays will be upwards of 60 days and depending on the hardware requirement, it means that fleets will need to put in purchasing orders earlier. 

If your fleet is thinking of purchasing specific hardware for compliance or network updates in regard to the Canadian ELD Mandate or the 3G network shutdown, the global shortage must be taken into consideration.

If you would like to learn more about how the shortage in semiconductors may impact plans for your fleet in 2021, please contact our Success Team today. We will work with you so you can put a plan in place to ensure your organization feels the least amount of disruption.

fleet maintenance, gofleet, zenduma, maintenance, predictive, repair

How CMMS Software Can Ensure Proper Fleet Maintenance

Posted on | by Burhanuddin | Leave a Comment on How CMMS Software Can Ensure Proper Fleet Maintenance

How CMMS Software Can Ensure Proper Fleet Maintenance

Fleet managers often overlook maintenance procedures as well as maintenance solutions because of the challenges that come with introducing a new software solution to the fleet. Managers need to research vendors, go through sales processes, justify the cost and then train their team. What fleet managers don’t realize is the potential of Computerized Maintenance Management System (CMMS) solutions and how they can prevent issues that would otherwise create great challenges for fleets to deal with.  

 

Mistakes That Can Be Avoided by Leveraging Computerized Maintenance Management System (CMMS) Solutions

Automation

Remaining on top of fleet maintenance tasks is challenging, independent of the number of mobile assets. Fleet managers using outdated processes to manage vehicle maintenance spend a long amount of time manually entering data and trying to get in touch with mechanics.

Computerized Maintenance Management System (CMMS) software automates fleet maintenance tasks to maximize efficiency. Fleet managers can put together maintenance workflows to eliminate manual data entry, improve communication, reduce downtime and control expenses. 

Automating fleet maintenance saves countless hours by streamlining maintenance tasks. Whether a fleet manages their fleet maintenance in house or outsources it to a third party, CMMS allows you to automate tasks to improve fleet uptime. 

 

Expenses and Reporting

Computerized maintenance management software is most important for its ability to aggregate all fleet data and provide hard numbers for analysis and improvement. Measuring the success of your fleet maintenance program is imperative, as vehicle maintenance is the largest ongoing cost for fleets. 

This type of software provides valuable insight into the maintenance program by providing a service history from repairs completed to detailed cost reporting. Fleet managers can create and share reports regarding key data that includes: 

  • Service line items and cost summaries
  • Lifetime service costs by asset
  • Downtime Reporting
  • Scheduled vs unscheduled maintenance
  • Most common service activities across a fleet
  • Vehicle operation costs
  • Total fleet operating cost by month

Software solutions like this provides a deep look at a fleet’s performance and automatically calculate a fleet’s true total cost of ownership (TCO). By automating fleet maintenance processes, fleet managers have the time to analyze the reports and determine the best strategies to improve operations.  

 

Integrations

Fleets utilize a GPS and telematics system to track vehicle location or use fuel cards for ease of use and fuel perks. Pairing these tools with CMMS software, like ZenduMaintenance, or otherwise known as ZenduMA, can boost fleet maintenance procedures. It will allow fleets to capture all fleet data in one place and get a complete view of a fleet’s overall health. 

Using computerized maintenance management system software will allow the capturing of odometer readings, making it easier to keep up with maintenance tasks. The telematics tools being used can also send diagnostic trouble codes and engineer fault alerts to the CMMS software, so the fleet will be alerted immediately. 

 

Mobility

The problems with fleet maintenance on paper and spreadsheets is the lack of visibility and communication across a fleet. Whereas, using a mobile app will help managers track and manage their fleet independent of the location. It allows operators to conduct mobile inspections in the field to instantly notify fleet managers of any issues. Using a CMMS software with a mobile app, users can view and access real time maintenance data including:

  • Vehicle specs
  • Service and renewal reminders
  • Inspection results (DVIR)
  • Work orders
  • Service history
  • Engine fault alerts
  • Parts and inventory levels
  • Repair requests
  • Vehicle recall notices
  • Maintenance costs

 

Ease of Use

CMMS software like ZenduMA is one that is intuitive and simple to use. ZenduMaintenance uses a dashboard for users to view all fleet maintenance data at a glance, as well as easy to use features like streamline work order creation and performing vehicle inspections through clicks and swipes. 

To begin using a computerized maintenance management system, fleets should first bulk upload the Vehicle Identification Numbers (VIN) into a VIN decoder. Almost immediately, over 90 vehicle specifications are instantly populated into CMMS for creating service schedules based on Original Equipment Manufacturer (OEM) recommendations. 

 

How ZenduMaintenance Is A Great CMMS Option To Be Considered

The biggest challenge with proper maintenance to take place is the extensive amount of work required by the fleets, which is why ZenduMaintenance is a great option to be considered. It provides fleets with work order management, preventive maintenance scheduling, inventory, and parts management, purchasing, custom reporting and maintenance cost accounting tools. 

ZenduMA is great when it comes to preventing downtime, faster repairs, increasing fleet visibility, and providing real time vehicle diagnostics. When discussing the diagnostics provided, it automatically captures odometer readings, engine hours, voltage, temperature, fuel consumption, power takeoff (PTO) and tire pressure, directly from the vehicle engine control unit (ECM).

It specializes in creating custom list views and reports with the advanced filtering system to improve your equipment reliability, streamline processes and reduce costs. Good maintenance means good business, and ZenduMA will ensure your fleet follows proper maintenance procedures and improve performance while saving on costs by solving problems before they worsen. 

Implementing proper maintenance procedures is hard because maintenance procedures often tend to get overlooked, but the story is different with CMMS software. Implementing a strong maintenance management program is quite the challenge – especially given how complex the logistics industry has become, but the ROI is worth it. To learn more, GoFleet is readily available to help you deal with your pain points. Contact us today.

maintenance tracking, cmms, Computer Maintenance Management Systems, fleet

How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

Posted on | by Victoria Gole | Leave a Comment on How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

How CMMS Stands Up Against Old Fashion Maintenance Tracking Methods

Fleets are trying to gain more profits and they try to do so by all means, especially when it comes to increasing efficiency. But efficiency is also impacted by the level of proper maintenance taking place. If improper maintenance takes place, efficiency is reduced and costs increase.

Even though improper maintenance only has negative impacts, why do fleets not ensure proper maintenance takes place? It is because having a proper maintenance procedure requires a great amount of effort and with human errors happening, several mistakes occur making it impractical. 

However, with technology evolving, there are software and solutions that are able to automate this whole process, so fleets can easily keep up with the work while being assured that there are no mistakes. 


Pen and Paper vs Computer Maintenance Management Systems (CMMS) – The Showdown

Proper maintenance leads to less downtime, resulting in lower costs, better labour efficiency, reduced backlog and greater asset reliability. Switching from pen and paper to maintenance software is one way to achieve these benefits. But taking a deep dive into comparing both methods will give fleets a better look at what steps they should take moving forward.

 

1. Filling Work Orders 

With pen and paper, a technician, operator or manager fills out a paperwork order form by hand, whether it’s for preventive maintenance or an unplanned breakdown. The work order is then delivered to the technician in an emergency. If a work order comes from outside the maintenance team, they use the software’s work request portal to submit a request and it then gets forwarded to the maintenance team via the CMMS. 

With a maintenance software in place, work orders for unplanned repairs are done remotely through mobile CMMS software. In cases of preventive maintenance, work orders are triggered automatically through maintenance software. Using CMMS, the time taken to create work orders and submitting them is reduced and it helps to set mandatory fields on work request forms to prevent any back and forth in clarifying the request. By reducing the process by 5-10 minutes for each work order, the fleet can gain hundreds of hours of extra production every year. 

 

2. Assigning Work Orders

With outdated tracking methods, either the technician needs to be found if the work order is an emergency or the technician regularly checks the office, sorts through work orders and figures out which ones to prioritize.

With maintenance software, technicians are assigned work orders and alerted to their duties through their mobile devices. Technicians can see which work orders are outstanding, their priority levels and their status. Clearly with a digital platform, there is less time between work orders being submitted and a technician being alerted. Being able to see the status of a work order also allows technicians to check or repair assets that are most important to production. 

 

3. Finding Data For The Work Order

With non-digital reporting, technicians make several visits to the asset, stock room, office and colleagues to assess the task, check the availability of parts, access manuals and discuss the asset’s repair history. They can then lay out a strategy for working on the asset. 

With maintenance software, the technician can review the work order, work history, root cause analysis and standard failure codes of the asset through the mobile interface. Using the available data, the technician then lays out a strategy for working on the asset. Multiple trips around the facility, missing parts and lengthy searches for information could add up to hours of extra downtime, if not days, without using maintenance software. Such a solution groups all asset information in one, remote accessible place. 

 

4. Working On The Work Order

With pen and paper, the technician troubleshoots the problem using information from manuals, standard operating procedure (SOPs), conversations with colleagues and/or memory. The technician can complete PMs from memory or from a written checklist. They then visit the office again to sign off on the work order. 

With maintenance software, the technician repairs the problem using root cause analysis, standard failure codes and/or corresponding checklists and manuals, all accessible through the digital platform. Predictive maintenance is completed using predetermined checklists. The work order is then signed and closed in the software and the users are notified. CMMS clearly wins when it comes to addressing unplanned downtime. It gives technicians a much clearer path to a solution than pen and paper troubleshooting and results in less downtime.

 

5. Work Order Aftermath

When CMMS is overlooking for maintenance tracking, predictive maintenance tasks are put into a paper calendar based on a review of SOPs, production schedules and going through past schedules and asset history to determine how often equipment should be maintained. 

With maintenance software, reports are created based on asset history and SOPs. This data is then used to determine preventive maintenance triggers, which are then added to the software’s calendar. Production schedules are also added to the calendar, and this gives maintenance software a clear advantage over pen and paper methods. 


CMMS Software – Why ZenduMaintenance Should Be Considered

With all the benefits that come with a CMMS solution, fleets who haven’t already implemented a solution to address maintenance procedures should start looking into. A CMMS solution to start looking at is ZenduMaintenance or otherwise referred to as ZenduMA. ZenduMA makes maintenance management easy and lowers repair costs. 

Using ZenduMA helps reduce equipment failure by reducing downtime and increasing equipment availability to boost production, quality, safety and cost efficiency. It also boosts productivity by managing all the workers more effectively and helps fleets in rapidly finding parts, tools and information they need to save time and get the job done right the first time. 

This CMMS solution provides technicians with detailed work instructions created from standard job lists. It manages suppliers and requests quotes quickly and easily. It also manages all the MRO inventory with the ability to quickly add missing technical data, pricing and supplier information to assets and supplies records. 

ZenduMaintenance will help fleets follow the best practices in maintenance, improve performance in organizations and save money by solving problems before they get worse. With tools to help recognize failure codes and track part and vehicle inventory, ZenduMA will streamline a fleet’s entire maintenance process. 

Pen and paper methods have become an old school method and there are several better alternatives to it that raise standards in efficiency and productivity such as CMMS software. Fleets need to start moving forward with the changes in technology as it will help them in the long run and keep them competitive. To learn more about how your fleet can start making use of ZenduMA, contact us now.

preventative maintenance, repair, vehicle, upkeep, gofleet

Addressing Vehicle Lifespan: A Preventive Maintenance Guide For Fleets

Posted on | by Victoria Gole | Leave a Comment on Addressing Vehicle Lifespan: A Preventive Maintenance Guide For Fleets

Addressing Vehicle Lifespan – A Preventive Maintenance Guide

With rising populations, technologies and more, fleets are taking their game to the next level to meet never-ending demands. Fleets are taking this opportunity and starting to look at improving their fleet in every way that will result in short term or instant benefits. However, this rush of improving businesses makes it easy to look over the solutions and practices that help fleets in the long run, specifically preventive maintenance.

Missing out on preventive maintenance will result in major problems in the long run. All the small checks and fixes that take place in a preventive maintenance check keep the vehicle in tip top condition and actually improves the overall lifespan of the vehicle. Avoiding preventive maintenance will negatively affect the vehicle’s lifespan, and here are some of the common maintenance practices that would cause issues if neglected.

    • Neglecting Regular Cleaning

One would think that a car’s appearance does not affect its operation and life. Dirt, dust and grime can bring about wear and tear on your vehicle fast. Keeping your vehicles clean allows you to make the right assessment on the condition of your vehicle. This way, you can quickly spot damages to the interior or exterior of the vehicle and repair them promptly.

Prolonged intervals of cleaning can harden dirt and require more abrasive cleaning, which can damage the paint. In many cases, it can even cause rust formation.

    • Avoiding Inspection

Just like humans routinely visit the doctor to remain healthy, vehicles also need to be inspected regularly. At least once in 4 to 6 months, a qualified car mechanic should thoroughly inspect the vehicle. The inspection covers various aspects, including the condition of the car parts and is typically done at a service center. Furthermore, the vehicle’s oil, fluid levels and tire pressure should be personally checked by the fleet every few weeks. 

    • Ignoring Symptoms

It is not usual to hear rattles or squeaks when driving. Although they may sound like minor issues, they could also indicate something serious, and it would be best to get it checked out at an auto repair shop. The earlier a problem is detected, the easier and cheaper is its solution. Ignoring warning lights on the vehicle’s dashboard or the engine lights can prove to be lethal. Car maintenance involves many steps and light indicators will help to point problems out.  

    • Neglecting Wear And Tear

Automakers build cars to last many years. Time and normal usage, however, will take their toll on a vehicle. A worn part can affect several other components, so a fleet has to be keen on which parts need immediate attention. For instance, worn-out threads on your tires can strain the suspension system of your vehicle and other elements involved in braking. Promptly addressing this issue can prevent major problems from occurring. 

Common preventive maintenance tasks for trucks and fleets must be customized to fit the individual vehicle and its usage pattern. Preventative maintenance checklists allow fleet managers to schedule maintenance tasks in advance. Strong preventative maintenance programs ensure teams complete work orders without spending extra time, labor and money.

Preventative maintenance is essential for any fleet company to succeed. 

 

Example Story

It’s 9:45 am on Wednesday and one of the drivers calls saying his vehicle has been making a loud, squealing noise recently and now he’s on the side of the road waiting for a tow truck. He calls again 90 minutes later with news that the technician at the go-to maintenance shop is fully booked but will try to squeeze his vehicle in, but as time passes, it’s not looked at until 3 pm.

By 4 pm, the problems found include a damaged alternator because of a busted driver belt. The costs totaled $700 for the tow truck and repair, along with an entire day of deliveries postponed while the driver sat at the shop. 

In this scenario, many parts of this situation could have been avoided. To begin with, the driver could have alerted the fleet about the squealing noise. As a result, the damaged drive belt could have been fixed for $75 when the oil was changed with other scheduled preventive maintenance and the alternator would not have needed to be replaced.

 

The Average Vehicle Lifespan

Back in the day, the average age for class 4-8 vehicles was 12.5 years in 2007 and now it stands near 14.7 years. The subset of class 6 vehicles is averaging 20.9 years, which takes the highest position amongst vehicles. Whereas the average class 5 is just 11.9 years, which takes the youngest position amongst vehicles. This information is important to keep in mind for fleets who have several vehicles because they need to be ready to expect when a vehicle will break down. However, it would be much easier for a fleet to continue their operations if they have a maintenance system to rely on. 

 

ZenduMA – Keeping Preventive Maintenance In Check

Diagnostics and maintenance management has the power to make and break jobs because fleet managers are measured on their fleet’s productivity. Downtime increases business costs and if left unchecked, can cost a fleet manager their job. This is why solutions like ZenduMA can be beneficial for fleet management. It generates work orders automatically when a vehicle fault or regularly scheduled maintenance is detected. This saves money and reduces downtime. 

With day-to-day data entry to long term trend analysis, ZenduMA delivers powerful functionality without compromising on a simple UI. Companies around the globe use ZenduMA to control maintenance costs, proactively avoid vehicle breakdowns, vastly extend asset life span, increase vehicles availability and most importantly improve the safety of their fleets.

Preventive truck maintenance can be the difference between replacing a $10 part in your shop and paying hundreds more to tow a broken-down tractor to another shop to pay someone else to replace the same part. Preventive maintenance can save fleets money thanks to technology advances that let you know of potential problems before they become costly problems. Capitalizing on volumes of data, predictive maintenance algorithms keep tractors and trailers rolling smoothly between regularly scheduled shop visits and avoid pending part and system failures.

With so much on the line, it’s important for fleets to always keep preventative maintenance top of mind. Choosing to ignore the continuous upkeep of your vehicles could cost you more financially in the long run not only in terms of repairs, but productivity if breakdowns halt work. Contact our team today to learn how you can easily implement a maintenance strategy and why ZenduMaintenance can help.

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The SmartONE C: Satellite Tracking To Work Outside Cellular Coverage

Posted on | by Victoria Gole | Leave a Comment on The SmartONE C: Satellite Tracking To Work Outside Cellular Coverage

The period of implementing asset trackers has come and all fleets have started to recognize the true potential of telematics. With the aid of asset trackers fleets have seen a rise in revenue, productivity and safety, while a decrease in variable costs such as fuel, maintenance and hours of service (HOS). 

More fleets are trying to join in on the trend of implementing telematic solutions but are surprised with the plethora of resources available. This is quite overwhelming, and as a result, fleets are starting to equip their fleet with solutions without first knowing their needs. 

Every fleet has their own needs. It could be to prioritize temperature monitoring, making use of solar energy or even working outside of cellular coverage with satellite tracking. Without learning your needs, the wrong solution could get implemented which could prove to be fatal both in terms of productivity and finances. 

 

Working Outside Of Cellular Coverage With Satellite Tracking

Fleets working outside of cellular coverage must ensure they’re implementing a satellite tracking solution. Most asset trackers are designed to be operated within cellular bounds. Asset trackers are used to transmit data to the main system for the fleet to make use of and if it’s not within cellular range, it will no longer transmit data. This results in the fleet not having connection or sight over the asset. This is why fleets who are working outside of cellular coverage where batteries are difficult to maintain, must ensure they use a solution like the Global Star SmartONE C tracker.

 

The SmartONE C – Tracking Beyond Coverage

 The SmartONE C is the satellite tracking solution offered by GoFleet to track assets beyond coverage. Offering global satellite coverage, it’s a practical solution for a multitude of operations including 12 different reporting times, interval or 24 hour operation mode, alternate reporting schedule, low battery messaging, motion sensor or vibration parameter and scheduling, contact closure parameters as well as diagnostic messages. 

 

The SmartONE C – Features

The SmartONE C uses motion sensors, comparative GPS positions and custom configured sensors to gather and transmit asset status information about safety, maintenance procedures and driver analytics. Each SmartONE C is configured to track its asset’s specific needs and provide intermediate and emergency alerts by email or text. 

The SmartONE C can be line powered, and that’s when the user has maximum flexibility in messaging frequency allowing for regular monitoring of asset location. In the absence or interruption of external power, the SmartONE C can automatically switch to battery backup. The asset tracking device is powered by four “off the shell” AA 1.5V lithium batteries providing 3+ years of battery life and eliminating the need to purchase expensive proprietary batteries for replacement.  

 

A Case Study – Satellite Tracking For Winter Fleet Management

In 2019, a storm dumped nearly two feet of snow on the city and made some neighborhoods impossible to access. Streets that would normally be cleared with a standard plow vehicle were unmanageable because of the compaction and weight of the snow. There was a need for a specific kind of grader to bore through, but without proper data, there was no indication ahead of time that this special equipment was necessary. Plowing crews only found out about the conditions when the normal snowplow arrived and could not clear the street.

Every year, over 1,300 deaths and 116,800 injuries occur from vehicle crashes due to snowy conditions on roadways. Snow removal, sanding and salting roads helps these conditions, but few trucks are available to perform the work. Accurately knowing where the heaviest snow has fallen will enable dispatchers to deploy the correct equipment to clear the dangerous areas first.

The fleet needed to know the speed of snow accumulation in near real time, new snow depth by the hour as well as total depth for the day, month and season in multiple areas at once. Simply measuring the snow with a stick was not an option, as they needed to monitor several miles of land, some of it in remote areas out of cellular range. What they needed was a digital solution that was affordable, flexible, easy to install and ideally could serve other purposes after the snow was gone.

To tackle this challenge, the SmartONE C solution was implemented. As a result, all the snow data was placed into one easy-to-use web-based user interface. The SmartONE C gave managers the power to view the location, behavior and other telematics data collected by assets in their organization’s technology ecosystem. It was possible to group and sort assets, customize interfaces and user permissions and automate alerts or reports to suit the fleet’s needs.

Implementing the SmartONE C allowed the fleet to watch snow levels as they grew in multiple locations at once, allowing them to estimate the hourly accumulation to help them determine their removal plan. The fleet was also able to track the plows’ locations and behavior on the same user interface as the snow depth. In addition, they could manage the consumption of salt being used on the road and supply the drivers with valuable emergency communication capabilities out of the treacherous roads.

Satellite tracking solved the challenges that winter fleets were facing and simplified their management process. If you’re fleet works outside of cellular coverage or operate in places where the connection isn’t strong, the SmartONE C would be the best choice for your fleet. It will allow you to operate and track fleet data almost anywhere globally and help take your fleet to the next level. Contact us now for deep insight about the SmartONE C and how your fleet can implement it.

asset trackers, tracking, business, fleet

How The Frequency Of Asset Tracking Updates Makes A Difference

Posted on | by Victoria Gole | Leave a Comment on How The Frequency Of Asset Tracking Updates Makes A Difference

Telematics has been the key to improving fleets over the past several years. It all began with asset trackers, a solution to track data about various aspects of a vehicle to enhance fleet processes. With developing technologies, asset trackers are improving in terms of their ping rate, the rate at which the data is updated. Increasing ping rate has led to the invention of live tracking and helped improve scenarios of theft and liability insurance.

Live Tracking – Updating Data Per Second

Setting up constant pings allows fleets to know the exact location and other variables about a vehicle every second. With live tracking, fleets have better communication with their drivers, allowing them to give better instructions allowing them to finish tasks faster. This real time tracking enables fleets to increase the amount of service calls per day by approximately 23%. Fleets are able to keep an eye on their drivers and drivers being aware about this, improve their driving habits to proper standards. 

A faster ping rate also allows for faster response rate. On average, the drivers that are monitored with a real-time tracking system arrive within the promised response time 46% more often. With better driving taking place, fleets can manage their expenses effectively by decreasing idle times, improving dispatching and routing, monitoring speed and getting an alert to stay informed of necessary vehicle maintenance.

Live tracking opens up ways for not having to rely on drivers to record all their mileage logs. This information will automatically be calculated and reported by the real time tracking system. One of our solutions the GO9, implements live tracking offering industries fastest updates along with several other features. 

What differentiates the GO9 from the rest is that the framework provided is built around new technologies and platforms and has extended capabilities related to electric vehicles and global expansion. 

Moreover, the addition of the gyroscope is what makes the difference. The gyroscope within the GO9 enriches data with additional granularity. It improves on the current X/Y/Z axis acceleration logging by providing a real time sense of the vehicle’s orientation. This results in better accuracy with tracking and analyzing vehicle movement. This is beneficial specifically on winding or bumpy roads and more importantly, for collision reconstruction where a second by second breakdown of events is required. 

 

Theft Reduction – How Fast Ping Rates Mean Fast Asset Recovery

As mentioned before, the higher the ping rate, the higher the frequency of updates and the more accurate data fleets have to work with. This is especially beneficial for scenarios where theft is being dealt with. Imagine sitting at a desk and looking over a spreadsheet of assets when suddenly, an asset worth $150,000 is unaccounted for. How will it be recovered?

Unfortunately, recovery of stolen equipment is not as common as it should be. Thieves often are able to make off with expensive equipment before getting caught. This is a result of delays in discovery and reporting of thefts, nonexistent or inaccurate records and confusing equipment identification systems. 

Asset tracking makes it simple. It allows fleets to monitor the last known location of assets, whether an asset is on or off, and if it’s idling or actively moving. Depending on the solution implemented, it can provide fleets with additional data including pressure, temperature, travel speed, acceleration and deceleration. 

Proper tracking eliminates the delay in the reporting of equipment theft and can also track the location of the stolen item. It also provides you with documented data that law enforcement can use in the event of theft. 

Another type of enforcement, geofencing, also known as a virtual boundary, can be set in place for any geographic area. If an asset were to travel outside or enters into any set geofence perimeter, alerts can be set to automatically notify fleets about the movement. This enables you to track when employees arrive at or leave a job site, receive confirmation when a shipment arrives at a delivery location and mark a specific area as a “no entry” zone for any given asset.   

 

Liability Insurance – Ensuring Costs Remain Within Budget

Fleets relying on vehicles to conduct day to day business invest a great amount in mobile assets and expect a return on investment. Along with the more expected costs of fuel and maintenance, fleets can incur significant hidden expenses and increase liability. 

All businesses with fleets shouldn’t only be concerned with their driver’s safety but also be aware of the risks related to liability exposure. To minimize risks, asset tracking solutions can be implemented to stay proactive to see potential problems and resolve them. 

Improving safety standards should be a top priority as improper safety procedures can put companies at risk and quickly increase their liability for damages incurred by anyone injured in an accident with one of its vehicles. 

Unauthorized vehicle use can open fleets to a range of liability problems. Faster ping rates can notify fleets when assets are in use outside of work hours, where they’re being taken at all times during the day and confirm use with historical route data. 

Improper maintenance of assets can lead to serious accidents. It is important for fleet managers to be proactive in vehicle upkeep to keep their employees safe and reduce the chances of malfunction on the road. Ensuring fleets stay on track of their preventive maintenance schedule is crucial with the use of alerts set by calendar day, engine on-time, or mileage. 

Introducing asset trackers that implement live tracking may seem like an added cost to the budget, but it can save fleets significant amounts in the long run. It will enforce safety procedures and maintenance schedules while better training fleet managers and tracking employees. If your business is looking for a way to reduce overall fleet costs while increasing liability protection, contact our specialists to implement the right fleet tracking software.

asset trackers, fleet management,

Asset Trackers: How Smart Utilization Leads To Efficiency And Cuts On Costs

Posted on | by Victoria Gole | Leave a Comment on Asset Trackers: How Smart Utilization Leads To Efficiency And Cuts On Costs

Today, all businesses including fleets, are trying to rapidly improve their efficiency to cut down on costs and raise productivity. When addressing fleets, many times the asset utilization rate goes unnoticed, and this causes a lack in efficiency that can be avoided.

Smart Utilization

Ensuring that the usage of each asset is maximized but not going overboard is simply called ‘Smart Utilization’. There are several scenarios when assets just catch dust and don’t get utilized because there’s an excess of that asset, and vice versa with ones being over utilized. 

Fleets often overlook this strategy making it a critical strategy to review and implement. Doing so will allow fleets to expect to see visibility of finances, unnecessary costs and gaps in maintenance procedures.

 

What Is The Smart Utilization Strategy

If all assets are tracked based on their utilization rates, fleets can figure out which assets are being under and overused and make decisions accordingly. If assets are being underused, this means there’s an excess of the resource and it’s being wasted. If an asset is overused, this will create maintenance issues with it as it’s being used way too much and will be prone to breaking down. This will provide fleets with the information of how many assets they need to add or remove from their fleet for maximizing efficiency and staying within budget.

Key performance indicators for vehicles include days driven, drive time and mileage while key performance indicators for other assets include operation duration times and location tracking. Fleets can easily view these statistics from their telematics system online.

 

Smart Benefits of Smart Utilization 

By using a smart utilization strategy, fleets actually implement a smart cost management solution because they use all their resources to their maximum capability and get the highest return on investment.

With the additional data on the number of resources required, fleets can ensure there are enough resources to run at maximum efficiency to get the best results in the long run. Since all assets will now be properly used and no longer overused, they will have a long lifespan.

 

How Smart Utilization Can Be Beneficial

Utilization reports show which assets are hardly used or overused, or in downtime for maintenance or repair. Monitoring this activity will help fleets improve on replacement cycling and will also quickly point out areas of opportunity to re-deploy vehicles into other areas of the business. Consistently tagging, giving a title and insuring unused assets is expensive and renting would be a better business decision during surge times.

 

The Right Asset Tracker For Your Fleet

The benefits of smart utilization can be provided by most asset trackers, but each track excels in different situations. To determine which asset tracker a fleet would find most beneficial, let’s have a look at the different types of trackers available to take advantage of.

 

The Flex Solar-Making Use Of Free Energy

The Flex Solar is a solar powered asset tracker designed to track bulk cargo containers, vehicles and other large assets with no direct power supply. Solar energy is a great source of energy for large assets travelling far or being stored outside for long (like shipping containers) because they are often standalone assets with no power supply. 


The ZenRemora – A Simple Solution To Asset Tracking

The ZenRemora is a great alternative to the Flex Solar if you have to rely on an ion battery if solar energy is challenging to depend on. On top of general asset monitoring, it also has additional features including anti-theft mode, tamper detection, geo-fence awareness and expandability opportunities with Bluetooth Low Energy (BLE) beacons.

 

The ZenFalcon – Temperature Is Now A Known Variable

The ZenFalcon is a temperature-sensitive asset tracker allowing fleets to monitor temperature and humidity. Fleets can continually monitor these variables with the 5-year battery life and hourly reporting ZenFalcon has to offer. If ensuring that the goods/assets are in proper temperature and humidity conditions, the ZenFalcon should be taken into consideration.

 

The BlackBerry Radar – Prioritizing Load Management

The BlackBerry Radar focuses on asset tracking for cargo, vehicles and non-motorized assets like bulk containers, trailers and various equipment where content capacity has to primarily be monitored. Implementing this allows fleets to properly plan their loading process for improved efficiency. 

 

ZenBeacon – Asset Tracking Independent Of Cellular Coverage

The ZenBeacon provides data on light exposure, temperature, asset impact and provides an alternative to Radio Frequency Identity (RFID) tracking via BLE beacons. Designed to have a long battery life, this would be beneficial for assets traveling to locations with no cellular coverage.

 

The SmartOne’sC – Reliability Outside Of Cellular Coverage

The SmartOne’sC is a self-charging solution to support long term remote deployments without the need to replace the battery. Using a highly efficient solar cell, it can continuously charge the battery and maximize operating life, even under extreme weather conditions.

Using any of these trackers will shed light on what assets are truly being used, allowing for decisions about renting, selling and purchasing to be made. For example, if there are certain assets not being used enough to justify the purchase and upkeep costs, operators may decide to only rent the assets during peak times. In comparison, fleets who see some assets being overly depended on, will allow them to see whether they should consider renting or even purchasing additional assets to alleviate stress and maintenance requirements on the assets already deployed. 

All these trackers can determine the utilization rates of an asset, but they each excel at different things. Depending on what matches your fleet’s needs, that would be the asset tracker to learn more about. Improving utilization rates for each asset in a fleet will help financially and improve overall management in the long run. For further learning about the specifics and details of these trackers, contact us now.

Cellular, Satellite Asset Trackers & BLE Beacons – An Industry Guide

Posted on | by Victoria Gole | Leave a Comment on Cellular, Satellite Asset Trackers & BLE Beacons – An Industry Guide

With technology expanding continually and telematic solutions on the rise, fleets should consider taking advantage of the various resources available. When discussing telematics, asset trackers primarily come in mind. Having the ability to track various features of goods and vehicles give fleets tracking data that helps improve their management processes. There are several asset trackers available and knowing which is the optimal solution for a fleet is important to remain within budget and not waste resources. 

Three Types of Asset Trackers

Before diving into the specific asset trackers available, it is important to understand the 3 main categories that they all fall under: 

1. Cellular Asset Trackers are the more common asset trackers. They use cellular network coverage to transmit data and information about an asset. 

2. Bluetooth Low Energy (BLE) Beacons succeed where cellular asset trackers face challenges. They can be used to transmit data in locations without cellular coverage. 

3. Satellite Asset Trackers use satellites to transmit technology and are considered the most reliable option amongst the three for using outside cellular coverage.

 

What Solutions Industries Should Keep Their Eye Out For

Different industries prioritize different variables and equipping the right asset tracker can be difficult when there’s so many to choose from. It’s important to be aware of the several types of asset trackers that each industry will find most beneficial. 

Cellular Asset Trackers

The Flex Solar – A Step Towards Free Energy

The Flex Solar is a solar powered asset tracker primarily utilized for the general tracking of bulk cargo containers, vehicles and other large assets with no direct power supply. Using solar energy is critical for large assets travelling far or being stored outside, like shipping containers, because they are often standalone assets with no power supply. With solar trackers, power can last up to 4 months, so fleets don’t need to worry about constant maintenance.

Transportation, Bussing, Construction, and Waste Management Fleets would find the flex solar most beneficial as they tend to be out in daylight for long periods of time. With no battery replacement, fleets won’t have to worry about adding it to their maintenance procedures, and it would be a great step towards renewable and free sources of energy.

 

The ZenRemora – A Simple Solution To Asset Tracking

If being dependent on solar energy is challenging, the ZenRemora 2 is a great alternative to the Flex Solar. It relies on an ion battery that would be quite reliable on trips where solar energy is scarce. Designed for general asset monitoring, it also has additional features including anti-theft mode, tamper detection, geo-fence awareness and expandability opportunities with BLE beacons.

The ZenRemora should be considered by most industries looking for a reliable and affordable solution to general asset monitoring. Long haul deliveries would find it most beneficial because they require several pings daily. Managing assets that travel far distances can be simpler for fleet managers by having their eyes on all their assets on one screen.

 

The ZenFalcon – Temperature Is Now A Known Variable

The ZenFalcon is a temperature-sensitive asset tracker which allows fleets to monitor temperature and humidity. With a 5 year battery life and hourly reporting, fleets can continually monitor temperature sensitive cargo. Similar to the Remora 2, the Falcon also has an anti-theft mode, tamper detection, and geo-fence aware included in its features. 

Temperature monitoring can be a necessity in the Transportation and Courier/ Delivery industry, but it can be considered mandatory for the Food industry. There have been countless cases where food has spoiled due to improper temperatures, which results in inefficiency and waste of resources. The ZenFalcon can be utilized to monitor temperature and humidity levels of locations where food is stored to ensure optimal conditions are met.

 

The BlackBerry Radar – Prioritizing Load Management

The Bundle focuses on asset tracking for cargo, vehicles and non-motorized assets like bulk containers, trailers and various equipment where content capacity needs to be monitored. This allows fleets to better plan their loading processes and increase their efficiency.

It would be beneficial for several industries such as the Transportation, Food, Construction, and Courier/ Delivery, where fleets want to ensure the most use of their resources. As an example, it can be particularly useful for the Delivery/ Courier industry as they deal with receiving new delivery requests often. Specifically, it can allow for fleet vehicle load capacities to be known so dispatchers can view capacity levels and assign vehicles with low capacity to add more deliveries to their route to maximize productivity. 

 

Sensoneo – Smart Waste Management For A Smarter City

Smart Sensors provide a Waste Management solution focusing on monitoring waste content quantity. This robust device can withstand harsh environmental conditions making it reliable in the long run. Once equipped into waste bins, it transmits data on bin capacity so waste management is aware of when bins are full and need to be emptied out. This reduces inefficient trips where barely filled bins are being emptied out, and emergency trips required because bins get overfilled and require immediate assistance. 

For an in depth look at Smart Sensors and how they can prove to be effective, check out How A Waste Management Industry Can Implement Smart Sensor Technology.

 

BLE Asset Beacons

ZenBeacon – Asset Tracking Independent Of Cellular Coverage

The ZenBeacon provides data on light exposure, temperature, asset impact and provides an alternative to Radio Frequency Identity (RFID) tracking via BLE beacons. With a set of sensors, the status and conditions of fleet assets can be monitored, where the sensors can show temperature and light readings in one minute intervals. 

Designed to have a long battery life, this would be resourceful when assets travel to locations with no cellular coverage. Specifically, long haul trips, which would include the Transportation industry. 

 

The ZenGuppy – A Solution To Track Small Valuable Assets

The ZenGuppy is a compact, rugged Bluetooth tag solution for low-cost monitoring of assets. The ZenGuppy and the ZenRemora work great in coordination, where the Guppy can be utilized to track smaller assets within a larger asset, and the Remora can track the larger asset. With a 5 year battery life, and the ability to equip onto anything, the ZenGuppy provides the device serial number, manufacturer code, battery voltage, transmit power and temperature. 

Since the ZenGuppy can equip onto anything and provide tracking information about the asset, all industries can take advantage of this solution to easily track any desired asset. It is particularly useful for low value or smaller assets where it may not make commercial sense to attach a more robust (and expensive) solution.

 

The Infsoft – An Indoor BLE Reader

Infsoft keeps track of assets and personnel within a building. Once an indoor map of each level of the building is uploaded to Infsoft, it can track where every single asset is at all times. This can be quite helpful in First Responder buildings. Knowing where each and every person is at all times will help raise efficiency which will result in safe cities and more lives saved.

Warehouses can take advantage of Infsoft to help their workforce as it will help them with tracking and monitoring all assets on the go between warehouse aisles and shelves with improved efficiency and productivity. 

 

Satellite Asset Trackers

The SmartOne’sC – Reliability Outside Of Cellular Coverage

The SmartOneC is a self-charging solution to support long term remote deployments without the need to replace the battery. Using a highly efficient solar cell, it can continuously charge the battery and maximize operating life, even under extreme weather conditions.

It can be valuable for long haul deliveries and fleets working in rural areas like Agriculture Industries, as well as Rail Cargo. These fleets travel and work in locations with no cellular coverage, and therefore require a strong reliable connection, hence satellites being the viable option.

There are several telematic solutions available for fleets to take advantage of to improve their performance and management processes. Knowing which asset trackers benefit your fleet the most, is important to being within budget and spending your resources wisely. For a deeper look into what solutions will work best for your fleet, contact us for a custom solution.