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The ELD Mandate

The ELD Mandate: What It Is and Why It’s Important

Posted on | by Alexis | Leave a Comment on The ELD Mandate: What It Is and Why It’s Important

The ELD Mandate is a game-changing regulation transforming the trucking industry and establishing new standards for compliance. The Electronic Logging Device (ELD) is a technological solution designed to accurately record and manage a commercial motor vehicle (CMV) driver’s Hours of Service (HOS). An ELD connects to a vehicle’s engine to automatically collect data on driving time, engine hours, vehicle movement, and miles driven. The primary purpose of implementing ELDs is to enhance safety on the roads by preventing fatigue-related accidents caused by drivers exceeding their allowable hours of service.

Both Canada and the United States have implemented regulations related to ELDs to ensure compliance and uniformity in the trucking industry. In the United States, the ELD mandate was established by the Federal Motor Carrier Safety Administration (FMCSA) and went into effect on December 18, 2017. The mandate requires CMV drivers to use approved ELDs to track and record their hours of service. Similarly, in Canada, the Electronic Logging Device (ELD) Mandate was introduced by Transport Canada and became effective on June 12, 2021. This mandate also requires CMV drivers to utilize compliant ELDs for recording their hours of service.

Compliance with the ELD mandate is of utmost importance for both drivers and carriers in the trucking industry. By adhering to the regulations, drivers can ensure they are not exceeding their allowable hours of service, which helps prevent fatigue-related accidents and promotes road safety. Additionally, complying with the ELD mandate allows carriers to enhance operational efficiency, streamline data collection, and reduce paperwork. Non-compliance with the mandate can result in penalties, fines, and even suspension of operations, underscoring the significance of embracing this technology and adhering to the regulatory requirements.

In this post, we will explore the key differences between the Canadian and American ELD mandates, delve into the technical requirements and certification processes, discuss the benefits of implementing ELDs in the trucking industry, and provide insights on how to choose the right ELD solution for your fleet. By understanding the ELD mandates in both countries and the importance of compliance, stakeholders in the trucking industry can navigate this regulatory landscape effectively while prioritizing safety, efficiency, and compliance.

Overview of the ELD mandate in Canada and the United States

The implementation of the Electronic Logging Device (ELD) mandate in both Canada and the United States represents a significant regulatory shift in the transportation industry. The mandates aim to improve road safety, enhance compliance with Hours of Service (HOS) regulations, and streamline the monitoring and recording of driver activity.

In the United States, the ELD mandate went into effect on December 18, 2017, as part of the Federal Motor Carrier Safety Administration’s (FMCSA) efforts to modernize the tracking of driver hours and increase safety on the roads. The mandate requires most commercial motor vehicle (CMV) drivers to use certified ELDs that meet specific technical standards. It applies to drivers who are currently required to maintain records of duty status (RODS) under HOS regulations.

The ELD mandate in the United States mandates that ELDs record and retain data regarding driving time, engine hours, vehicle movement, and other relevant information automatically. It ensures accurate tracking of a driver’s hours, duty status changes, and adherence to rest and break requirements. The ELDs must be registered and certified with the FMCSA to ensure they meet the required standards.

Similarly, in Canada, the ELD mandate came into effect on June 12, 2021, introduced by the Canadian Council of Motor Transport Administrators (CCMTA). The mandate applies to federally regulated motor carriers and requires them to use certified ELDs to capture and report driver HOS information. It aims to harmonize the ELD regulations across the country and improve compliance with HOS regulations.

Under the Canadian ELD mandate, ELDs must meet technical standards approved by the CCMTA. They must record driving time, on-duty time, off-duty time, and other required information accurately and reliably. The mandate sets guidelines for data transfer methods, device tampering prevention, and driver training on ELD usage.

Both the United States and Canada’s ELD mandates have specific timelines for compliance, exemptions, and provisions for enforcement. Fleet operators and drivers are required to understand the regulations, select certified ELDs, and ensure compliance with the respective mandates to avoid penalties and maintain operational efficiency.

Importance of compliance with the ELD mandate

Compliance with the Electronic Logging Device (ELD) mandate holds significant importance in the transportation industry, as it ensures adherence to Hours of Service (HOS) regulations, promotes road safety, enhances operational efficiency, and streamlines record-keeping processes. By mandating the use of ELDs, regulatory authorities in Canada and the United States aim to modernize and standardize the tracking and reporting of driver activities. Let’s delve into the specific importance of compliance with the ELD mandate and the benefits it brings to fleet operators and drivers.

Accurate HOS Compliance:

One of the primary objectives of the ELD mandate is to enforce accurate compliance with HOS regulations. By requiring the use of certified ELDs, regulatory authorities aim to eliminate the manual recording of driver activities and minimize the potential for errors or falsification of logbooks. ELDs automatically capture and store data related to driving time, rest periods, and breaks, ensuring accurate and reliable records. This promotes compliance with HOS limits, preventing excessive driving hours and reducing the risk of driver fatigue-related accidents.

Enhanced Road Safety:

Compliance with the ELD mandate significantly contributes to improving road safety. ELDs play a crucial role in preventing driver fatigue, a leading cause of accidents in the transportation industry. By accurately tracking and limiting the driving hours, ELDs help ensure that drivers take adequate rest breaks and comply with rest period regulations. This promotes driver alertness, reduces the likelihood of fatigue-related incidents, and enhances overall road safety for both drivers and other road users.

Streamlined Record-Keeping:

Manual record-keeping using traditional paper-based logbooks can be time-consuming, error-prone, and susceptible to tampering or falsification. Compliance with the ELD mandate streamlines record-keeping processes by automating data collection and storage. ELDs generate electronic logs that offer greater accuracy, transparency, and reliability compared to paper logs. This simplifies record-keeping for fleet operators, eliminates the need for manual calculations, and reduces the administrative burden associated with maintaining and reviewing paper logbooks.

Operational Efficiency:

ELDs bring significant benefits in terms of operational efficiency for fleet operators. By automating the recording and tracking of driver activities, ELDs provide real-time data on vehicle usage, driver availability, and HOS compliance. This enables fleet managers to make informed decisions regarding load assignments, route planning, and scheduling, optimizing resource allocation and reducing downtime. The accurate data provided by ELDs also facilitates better fleet management practices, allowing operators to identify inefficiencies, monitor driver performance, and implement strategies for improvement.

Compliance with Regulatory Requirements:

Complying with the ELD mandate is crucial for fleet operators to meet regulatory requirements and avoid penalties. Non-compliance with the mandate can result in fines, citations, or even the suspension of operations. By implementing certified ELDs and ensuring adherence to the regulations, fleet operators can demonstrate their commitment to safety, compliance, and accountability. It also provides a competitive advantage when bidding for contracts or working with clients who prioritize compliance standards.

Challenges and Considerations:

Implementing ELDs in Canada may present certain challenges that fleet operators should be aware of. Firstly, there may be an initial adjustment period for drivers and dispatchers as they adapt to the new technology and workflows. Proper training and education on ELD usage and functionalities can help alleviate these challenges. Additionally, there may be concerns regarding the cost of acquiring and installing ELD devices, as well as ongoing subscription fees for ELD services. However, it is essential to view these costs as investments in safety, compliance, and long-term operational efficiency.

Compliance with the ELD mandate also facilitates better data management and analysis. ELDs generate electronic logs that capture and store data in a standardized format. This data can be easily accessed and analyzed to gain valuable insights into driver behavior, performance, and operational patterns. Fleet operators can use this information to identify areas for improvement, optimize routes, and make data-driven decisions to enhance overall efficiency and productivity.

Furthermore, compliance with the ELD mandate can improve communication and collaboration within the industry. Since ELDs provide real-time data on driver availability and HOS compliance, it becomes easier for fleet managers and dispatchers to plan and allocate resources effectively. They can make informed decisions on load assignments, dispatching routes, and scheduling, ensuring efficient utilization of assets and reducing idle time.

Compliance with the ELD mandate also enhances accountability and transparency in the industry. Electronic logs generated by ELDs serve as reliable records that can be easily audited and reviewed. Authorities can quickly access and verify driver logs during inspections or investigations, ensuring compliance with regulations and deterring any attempts of logbook manipulation or falsification.

Moreover, compliance with the ELD mandate fosters a culture of safety within the organization. When fleet operators prioritize and invest in compliance, it sends a clear message to drivers that their safety and well-being are paramount. This can lead to a positive shift in driver behavior, increased awareness of HOS limits, and a collective commitment to upholding safety standards.

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A Beginner’s Guide To Electronic Logging Devices And Current ELD Mandates

Posted on | by Alexis | Leave a Comment on A Beginner’s Guide To Electronic Logging Devices And Current ELD Mandates

Back before the days of automation, truck drivers had to manually log their trips. Even after countless hours on the road, drivers were still responsible for tracking their movements, often spending additional hours accounting for every stop and start. Fortunately, the advent of Electronic Logging Devices (ELDs) removed that labor-intensive step by digitally automating the logging process.

Over the past four years, governments in the U.S. and Canada enacted ELD mandates for most commercial vehicles. Transport Canada has been working diligently to align with the ELD Mandate passed in the United States, which states that providers must obtain certification from a third-party to ensure their solutions meet the complex technical standards set forth by Transport Canada.

Fortunately, the jump to electronic logging has made issues of compliance far easier. GoFleet’s electronic logs capture all necessary logging information automatically, allowing drivers to record on-duty hours with great detail and freeing them up to focus on the road..

In this post, we’ll cover some of the many advantages of using ELDs; we’ll simplify how they work, what they record, and identify the key dates to comply with the current ELD mandates.

 

What Is an ELD?

 

Electronic logging devices often plug into a vehicle’s onboard diagnostics (OBD) port. The ELD vehicle tracker then connects directly to the truck’s engine, sending data safely through mobile apps and GoFleet’s software and fleet management platform.

These telematics devices can send granular engine data — when it was turned on or off, how much fuel was used, how far the vehicle travels — along with GPS global satellite system location data. The telematics are collected and then sent securely to a server, for easy ELD mobile app viewing.

Drivers can likewise access their electronic logging information on their smartphones or tablets using our ELD mobile app. RODS and HOS records can be displayed for vehicle inspectors. This technology streamlines the capture and retrieval of massive amounts of records and receipts.

 

Types of Logging Data Captured

ELDs help fleet compliance managers monitor and analyze safety protocols. GoFleet’s data captures translate into real-time ELD reports showing location information, maps and a wide range of notifications. Data logging captures include:

  • Automatic recording of on-duty driving time, driving behaviour and driver authentication
  • ELDs communicate directly with the engine control module for internal synchronization
  • On-board gyroscope and accelerometer detect movement, providing data around safety-related events such as harsh braking or collisions
  • Automatically records locations, date and time stamps, engine hours, ignition status, vehicle miles driven, motor carrier type and more
  • Provides driver recertification records at the end of every 24-hr period
  • ELDs offer tamper prevention, sending out real-time vehicle location information
  • ELDs also transmit data—constantly to fleet command managers, and locally, on an individual basis, to DOT and other commercial vehicle inspection sites
  • Displays reports on-demand (on screen or print-outs) for safety officials

 

The Advantages of ELDs

 

Smart technology has revolutionized most industries, and its effects on commercial vehicles is no exception. ELDs offer enormous advantages for drivers and their parent companies. Among the most frequently cited:

 

1. Road Safety

 

Most ELDs have a gyroscope and accelerometer, which detect trigger events such as harsh braking, harsh turning and collisions. The resulting data can be used to coach drivers on safe driving, alert to driver drowsiness and even provide collision reconstruction data, which can be used to exonerate drivers from false claims. Electronic logs for truckers have become so effective that governments are mandating their use to improve driver safety, increase vehicle efficiency and save lives.

 

2. Streamlining Record Keeping

 

Record keeping and reporting is an important — if not tedious — part of any fleet’s operations. ELDs help commercial fleets simplify the process, automating the collection of Records of Duty Status (RODS), tabulating drivers’ Hours of Service (HOS) for compliance, and enabling robust reporting while simplifying administrative tasks.

Automated tracking minimizes the risk of records errors, which ultimately makes the process of enforcement checks faster. Using GoFleet’s integrated software platform, ELDs can also provide dashboard reports and internal checks on each vehicle’s integrity, with alerts for scheduled servicing dates to avoid problems before they start.

 

3. Asset Security

 

The security and loss prevention provided by ELD solutions includes real-time GPS satellite data, encrypted from end to end. Vehicles can be located easily in the event of theft, and in many cases theft can be prevented altogether.

The geofencing feature on ELDs creates a virtual boundary around a given location, and sends an alert any time a vehicle breaches the boundary, minimizing loss and reducing the cost of replacing assets. Real-time data captures everything from micro data on drive-chain stability to macro data on driver behavior and HOS, granting your fleet command-centre visibility.

 

4. Cost Benefits & ROI

 

By streamlining and upgrading the record-keeping process, your fleet can travel faster and smarter. Moreover, fleet managers can more easily identify areas for efficiency and cost savings. This is especially true with route mapping and capturing idling time, both of which dramatically reduce fuel costs.

In the event of a collision, forensic accident reconstruction and recording of harsh driving events help minimize liability and reduce insurance premiums while also serving as an opportunity to effectively coach your drivers on better driving habits.

 

5. HOS Compliance

 

The Hours of Service (HOS) Rules ensure that commercial drivers operate their vehicles within the daily limit and log working hours accurately using an elog app or electronic logbook. Because ELDs connect directly to the vehicle, they make it easier and faster to track, manage, share and improve the accuracy of a driver’s hours of service record. 

The devices ensure drivers comply with the Canadian Government’s Commercial Vehicle Drivers HOS Regulations by tracking when drivers have been at the wheel and for how long.

In this light, ELDs will make it easier for drivers and motor carriers to comply with the regulations by staying within legally allowed driving hours.

 

Recent ELD Mandates: Who Needs ELDs?

 

Deadlines loom for recent inter-country ELD mandates, making it likely that all North American commercial vehicles will have to adapt to this technology soon. At present, only commercial vehicles older than model year 2000 are still exempt. Some highlights on the mandates:

Canada’s ELD Mandates & Key Dates

 

Canada recently published its Regulations on Commercial Vehicles, which require Electronic Logging Devices for all commercial fleets by June 12, 2022.

Canada’s move to ELD reporting began in 2017. By June 13, 2019, Transport Canada had begun mandating ELDs for bus operators and commercial trucks. By June of 2022, Canada is expecting all fleets to have switched from daily paper logs to ELDs. Other regulatory mandates include:

  • Canadian ELDs must meet Electronic Logging Devices standards and minimum requirements.
  • Canadian ELDs must be third-party certified, not self-certified by the manufacturer, as in the U.S.
  • Canadian drivers will not transfer logs electronically to a federal system, like eRODS in the U.S. Instead, drivers will be required to email transfer files to officers.
  • There will no longer be a two-year phase-out period for ERDs; fleets must achieve ELD compliance by the 2022 date.

 

Canadian ELD Exemptions

 

Canada offers four main exemptions in their recently updated ELD regulations. Commercial vehicles may be exempt from the eLogs mandate if they meet the following criteria:

  • Operate the vehicle under a specifically issued permit
  • Are subject to rental agreements with terms under 30 days
  • Have a prior statutory exemption
  • Operate a vehicle that was manufactured before model year 2000

Canadian drivers of commercial motor vehicles manufactured before 2000 can continue to keep paper logs to track driving time and on-duty hours records.

 

U.S.A.’s ELD Mandates & Exemptions

 

ELDs are currently required of all fleet industries in the U.S. whenever any one driver logs in eight days worth of duty status logs or more (out of 30 days). The U.S. ELD mandates went into effect back in December 2017, with an expectation of full compliance by December 2019. The FMCSA will allow exemptions for drivers who:

  • Are not required to keep Record of Duty Status (RODS)
  • Drivers who use RODS for no more than eight days during any 30-day period
  • Tow-away drivers, if the vehicle driven was part of a shipment
  • Drivers of commercial vehicles older than model year 2000

The FMCSA also recommends consulting their site to verify how your fleet is affected by the ELD trucking rules changes.

 

Meeting ELD Requirements 

 

There are many similarities between the American and Canadian ELD mandates. Both require engine synchronization, GPS tracking, automatically capturing on-duty and off drive-time, and the use of an on-screen display to show records to roadside inspectors. 

There are also some major differences between the two nations; Canadian mandates will require the ELD system to actively alert drivers when they are running close to their hours of service limits. The hours of service rules in Canada are also quite different from the U.S.

As a fleet manager, it’s important to stay detail-oriented. For trucks travelling within Canada, fleet managers should choose an ELD vendor and carrier that supports Canadian hours of service rules, and are committed to achieving third-party certification.

 

GoFleet to Get the Details

 

As everyone works towards full compliance, we at GoFleet are tracking recent electronic logbook changes to stay apprised of any developments or changes. Our ELD solutions provide industry-leading insights, while our electronic logs for truckers help simplify record keeping, providing commercial fleets peace of mind.

As technology and connectivity become ever more integrated, it’s important to choose your solutions wisely. Ask us about our Geotab Drive ELD, an FMCSA compliant app for mobile devices that provides Driver Vehicle Inspection Reporting (DVIR) and Hours of Service compliance solutions, in real-time.

All of our integrated ELD solutions save you time and money. Contact us to schedule a free consultation or trial demonstration to see how your fleet will be affected. Our experts can help you strategize and streamline. 

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The GoFleet Difference: Working With The Best

Posted on | by Alexis | Leave a Comment on The GoFleet Difference: Working With The Best

If you’re ready to purchase a telematics solution for your fleet, you’re likely looking for a system that offers the following:

  1. A digital operations system that streamlines your work processes and allows for ease of management.
  2. Compliance with government mandates (now and future state).
  3. Opportunities to save money and optimize resources.

 

When it comes to electronic logging devices (ELDs) for your fleet, you have a wealth of resources to choose from. But what sets one product offering apart from the pack? How do you know if a telematics system can accommodate the size of your organization? Will the system you choose comply with the upcoming Canadian ELD Mandate?

 

We’ve curated the most important information you need to make an informed purchasing decision. Read below to see why GoFleet can offer you the most comprehensive, integrated data solution for your fleet, while saving you money in the short and long run.

 

Asset Tracking

 

Did you know that some telematics providers don’t offer asset tracking, but rather offer it via third-party applications? GoFleet has several asset trackers with a host of different functionalities. Having a proprietary software platform not only helps you track your fleet, it allows you to streamline your operations more effectively and efficiently, including maintenance operations, scheduling, purchasing, accounting, custom reporting and so much more.

 

Easy To Use, Easy To Save

 

Our proprietary ZenduCAM offerings take the stress out of fleet management with a simple “plug and play” feature; no hardwiring. Install the devices yourself without damaging your vehicles or voiding your warranty! Fleet tracking devices can also be moved from one vehicle to another without risk of damaging either, and a Y-Harness ensures your devices are tamper-proof.

 

GPS Tracking In Real-Time

 

GoFleet’s GPS technology starts when the vehicle does – even if it’s parked underground! We offer standard tracking at 15-second intervals, or our new active tracking, which takes place on a  second-by-second basis. What does this mean for your fleet? Up-to-date, accurate data that identifies ignition, trip distance, speed, time spent on the road, and even engine idling.

 

Scalable Offerings

 

We pride ourselves on our partnership approach to fleet maintenance. For the past 8 years, GoFleet has provided end-to-end telematics solutions for companies of all sizes, including small-to-medium fleets and enterprise organizations. Our telematics grow with your business; because of our hardware and software options, our clients can drive employee productivity, maintenance, fuel and inventory, while significantly reducing accidents and improving safety.

 

Improve Driving Habits

 

Every driver develops bad habits over time. In fact, driver behavior impacts over 30% of fuel costs and 90% of vehicle accidents! GoFleet’s vehicle tracking system allows you to give in-vehicle alerts and feedback, as well as safety reporting. Both options allow your drivers to identify and correct risky behavior on the road, which saves costs in damages and repair, while lowering your insurance company’s risk tolerance for your fleet. Better driving improves your bottom line.

 

Ensure Your Fleet Is Compliant

 

With the upcoming Canadian ELD Mandate, managers can’t afford not to be compliant; failure to do so will result in fines, loss of licenses or even being stripped of operating authority. Making sure your drivers are safe and maintaining high compliance standards are not only your priorities — they’re ours as well.

 

Asad Khan, Team Lead for Customer Success, says that GoFleet can determine and solution for compliance based on the size and structure of the organization. “Part of what sets us apart is our ability to develop solutions based on customer requirements. I would say we’re more of a boutique firm, because we actually have the capability to go into other markets,” says Khan. “One of the primary focuses for us is going into the government space. When you’re working with government contracts, there is a lot of compliance reporting, which we can offer as a digital solution.” By partnering with vendors such as GeoTab, GoFleet is well equipped to tap into government vehicles.

 

Our GPS fleet management solutions offer compliance options such as DVIR, HOS & IFTA. Hours of Service (HOS) regulations keep tired drivers off the road by establishing limits on when a driver can operate the vehicle, and for how long. As regulations are augmented, various rulesets can be added or removed, such as “Driver Duty Status”, which changes automatically once your driver begins to drive.

 

Reduce Paperwork

 

Paperwork constitutes a lot of time and administrative costs. Why not operate at greater efficiency with electronic log books? Our Driver Vehicle Inspection Report (DVIR) feature eliminates the need for paper logs and reduces the likelihood of human error.

 

We Believe In Customer Success

 

GoFleet understands that everyone has different business needs. Our partnership with your organization doesn’t end once we’ve sold you the products you need. “Once we’ve delivered the solution, we’ll try to determine from you what other systems you’re currently using,” says Khan. “A lot of clients are involved in ADP payroll systems, or they use Microsoft solutions for their ERP, things like that. So we’ll work with them to implement an integrated solution down the line.”

 

We believe in customer success — a holistic schematic of your business that identifies where it was, current state, and where it can go. We partner with our clients to identify pain points, offer solutions, and ensure that everyone is achieving their desired outcome. We’ll help you increase productivity and profitability in a way that makes sense for your business.

 

Going Above And Beyond

 

Khan says that one of GoFleet’s key differentiators is its level of expertise. “A lot of organizations are looking towards industry expertise. Many industries out there, they’re new to the whole telematics scene, they’re deploying things for the first time,” Khan says. “They’re looking to us to see how far we can take telematics to improve their business. ‘This is what you should deploy’. ‘These are the reports you’re currently using’. Having that industry knowledge and having somebody on the other end of the line, who actually knows what your day-to-day operations look like, that’s definitely key within today’s space.”

 

GoFleet Cares About The Environment

 

Our digital telematics solutions naturally reduce a company’s carbon footprint by eliminating paper logs and streamlining work processes. GoFleet’s approach to environmental responsibility extends beyond the office; our high-tech telematics technology reduces fuel consumption by identifying risky driving behaviour and capping your fleet’s HOS. Our systems improve driver productivity, safety and compliance — all of which result in improved miles per gallon (MPG) and fewer CO2 emissions.

 

GoFleet is solutions-based; as such, we care deeply about environmental impact and the role we play in it. We are continuously working towards a greener and sustainable economy, and continue educating our clients to do the same.

 

Conclusion

 

ELD’s protect your most valuable assets: your fleet, and the people who operate them. By offering a complete end-to-end telematics solution, curated specifically for you, GoFleet can help you optimize your business, lower your costs and maintain road safety while ensuring compliance throughout.

To  learn more about how GoFleet can help your fleet in regards of better managing maintenance, remaining compliant, keeping costs low, increasing driver safety or anything in-between, contact us today! We’d love to show you why we’re always the right choice when it comes to working with a telematics solutions provider.

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The Top Canadian ELD Myths That Could Be Holding Your Fleet Back

Posted on | by Alexis | Leave a Comment on The Top Canadian ELD Myths That Could Be Holding Your Fleet Back

If you’ve been keeping tabs on the Canadian Electronic Logging Device (ELD) Mandate, you know that the deadline for compliance was set for June 12, 2021. While this date has recently been noted as a soft compliance date to focus on education and awareness with penalties not beginning until June 12, 2022, being compliant ASAP will only ensure you will be ready for anything. Regardless of whether you have a fleet of hundreds or only a few vehicles, this mandate will apply to you. Here’s what you need to know to stay ahead of the deadline and bring your fleet up to speed.

Upcoming ELD Mandate Deadline

Transport Canada has been working diligently over the past four years to align with the ELD Mandate passed in the United States. The ELD Mandate states that providers must obtain certification from a third-party to ensure their solutions meet the necessarily-complex technical standards set forth by Transport Canada.

Among other things, the goals of the Canadian ELD Mandate include:

  • Standardizing processes to prevent logbook tampering, driver harassment and general errors.
  • Changing how drive time is recorded and reported
  • Replacing paper logs with ELDs that integrate directly into commercial vehicle engines
  • Compliance with Canadian Hours of Service (HOS) Rules

 

Canadian HOS Rules

The Hours of Service (HOS) Rules ensure that commercial drivers operate their vehicles within the daily limit and log working hours accurately using an elog app, or electronic logbook. The devices ensure drivers comply with the Canadian Government’s Commercial Vehicle Drivers HOS Regulations by tracking when drivers have been at the wheel and for how long.

 

Why Was the ELD Mandate Introduced?

The Canadian ELD mandate was developed to support the economy by improving road safety and decreasing driver fatigue. Similar to the U.S. ELD Mandate, devices must synchronize with engines, capture driving times automatically, offer GPS tracking and digital log verification. Unlike the American iteration, Transport Canada requires third-party verification of ELDs (in the U.S., ELD manufacturers can self verify.)

ELDs have long been linked with safer driving habits, including prevention of driver fatigue. The Federal Motor Carrier Safety Administration (FMCSA) identifies driver fatigue as a main factor linked to vehicle crashes, accounting for 15-20% of transportation accidents.

Commercial vehicle drivers tend to be more at risk for fatigue on the road due to long work days, irregular schedules and monotonous driving. According to the Canadian Trucking Alliance, a universal ELD mandate would curb the behaviours associated with higher crash rates almost immediately. The goal is to ensure that all carriers follow the HOS rules, which will make compliance easier to track and ultimately level the playing field within the industry.

 

Top ELD Myths Debunked

With any new mandate, as with any new technology, you’re bound to find misconceptions about the latest requirements and who they apply to. Below, we’ve answered some of the most common myths surrounding Canadian ELDs.

 

ELDs Will Put Owners Out of Business

One of the remarks most frequently shared with the FMCSA was the fear that ELDs would push operators out of business. Fears arose as a result of the anticipation that ELDs would be cost-prohibitive, and the perception that HOS rules would result in fewer driving hours, resulting in lower productivity.

Actually, commercial fleets that adopt ELDs statistically never return to paper logs. ELDs can record status changes down to the minute, whereas paper logbooks round up to the nearest 15 minutes. Ultimately, ELDs can lead to more posted mileage.

 

ELDs are Cost-Prohibitive

The underlying principle behind the ELD Mandate is that a driver’s time is a limited yet precious resource. When drivers are universally limited to the same time restrictions, fleets can focus on making the most of their time, rather than sitting idle.

While there is definitely an upstart cost, ELDs are not necessarily cost-prohibitive. Current ELD pricing is considerably lower due to compatibility with the smart devices already in use by most fleets. These systems are an investment in your company’s future; they’ll grow with your business and stay relevant as you continue to expand.

When compared to other operational costs such as liability, equipment, fuel and permits, investing in ELDs can offer significant cost savings, especially with regards to fuel economy. ELDs can actually identify driving behaviours that can cut into profits, such as idling, hard braking and speeding. According to the FMCSA, the average annual cost of an ELD will be estimated at $495 per truck, with a total range of $165 to $832 per truck with the ELD rule. Compare this to 20 years ago, when an individual camera cost upwards of $2500.

 

ELDs Require a Driver’s Attention, Distracting Them From the Road

There have been claims that ELDs require drivers to interact with them while driving.

In fact, a driver does need to log into his device and a status must be selected. But once the driver is on the road, an ELD will automatically update the driver’s status between ‘Driving’ and ‘Not Driving’. In addition, a countdown timer with audible alerts ensures that drivers have enough time to park safely before reaching the HOS limit.

 

ELDs Automatically Report HOS Violations

Nothing is transmitted to law enforcement unless there’s cause, such as a traffic violation, roadside inspection or a compliance audit. Like a paper logbook, ELD won’t automatically transmit data, nor does it automatically trigger violations. ELDs will actually make roadside inspection go faster, because officials can verify HOS compliance at a glance.

 

ELDs are Surveillance Machines

Fleet managers don’t have hours to sit around playing Big Brother with their drivers. The point of acquiring an ELD system is to prevent the influx of data. ELDs are programmed to notify managers about specific triggers and events, and the only people who use those data sets are the ones authorized to do so. An audit of your digital logs work in much the same way as they would with traditional paper logs; the only difference is the electronic logs are more accurate and save more time.

 

ELDs Can Shut Down Your Truck

Only the driver determines when and where he will stop. ELDs record engine data, they don’t drive your vehicle.

 

ELDs Don’t Improve Truck and Driver Safety

A report from the Center for Truck and Bus Safety of Virginia Tech Transportation Institute found that commercial drivers using e-Logs had a 11.7% reduction in total crash rates and a 5.1% reduction in preventable crash rates compared to trucks not equipped with electronic logs.

 

ELDs Only Apply to Big Fleets

Smaller fleets (20 trucks or fewer) report the same improvements in their operations as larger fleets do with the implementation of ELDs. The same goes for reduced operating costs. Essentially, the ELD Mandate applies to all fleet sizes, regardless of how many trucks you have. If you file a Record of Duty Status, you must have an ELD.

 

I Don’t Need an ELD, I Can Use My Smart Device

A tablet or smartphone or tablet alone will not meet the ELD requirements. In order to be compliant, a device must also integrate with the truck’s engine. Only those devices certified and listed with the FMCSA will be considered compliant.

 

Conclusion

The Canadian regulation requirement of third-party certification is the biggest differentiating factor between Canada and the U.S.; devices in Canada must undergo a vetting process to make sure they have the correct technical requirements.

For that reason, fewer ELDs are expected to be approved for use in Canada. The Canadian Government is committed to a safe and reliable transportation system, and fleet managers would do well to follow suit. Don’t wait until June 12 — GoFleet has a host of ELD options and fully-integrated digital solutions for your business, regardless of size. When it comes to compliance, there are no shortcuts.

fleet, electronic logging device, eld mandate

What You Need to Know Before Purchasing an Electronic Logging Device

Posted on | by Victoria Gole | Leave a Comment on What You Need to Know Before Purchasing an Electronic Logging Device

Fleet management may look like an easy process at first glance. However, individuals who are working in this industry can testify that it is much more complex than it may seem. Fleet management systems are composed of information about all the aspects of an entire fleet within one specialized database system. The same goes for documents for meeting with fleet compliance. Fortunately, electronic logging solutions can ease this complexity. 

Moreover, purchasing an Electronic Logging Device or ELD solution is an imperative decision. Not only that it will help your fleet be FMCSA compliant but it also offers different features to make your operations easier. On top of that, it will allow business to maximize profits. 

However, there are so many ELD providers that you can find right now, making it difficult to choose the right one. That said, it is important for you to first understand the aspects that an excellent ELD provider must possess.

 

The Things You Need to Know Before Purchasing an ELD Solution

An Electronic Logging Device is a digital solution that allows commercial motor carriers and professional truck drivers to track the HOS or Hours of Service compliance. It is attached into the onboard diagnostics (OBD) port of the vehicle. This way, the device can record the vehicle’s data. That includes the speed, location, number of miles driven, and more. 

There are basically two ELD types. The first one is a fixed unit or one that stays in the fleet. Meanwhile, the second one is called BYODs – short for Bring Your Own device. 

The latter can be a simple app installed in the driver’s phone. Moreover, a fixed ELD should be installed by a professional as it is hard wired. 

Moreover, the main benefit of a fixed ELD is that the user is less likely to lose or damage it. Additionally, hard wired systems provides better control over the users’ data. They are also more straightforward in terms of maintenance since they are homogenous. 

On the other hand, a BYOD ELD is a system that lets user bring their own device and install the ELD system app there. It works by connected the device, a smartphone, for instance, to the Electronic Control Module or ECM via a dongle through the cab’s onboard diagnostic port. The dongle will be responsible for connecting and transmitting data to the smartphone using Bluetooth. There are also BYOD ELDs that rely on the phone’s data plan in order to work. 

Furthermore, regardless of the ELD type you will choose, one thing that you need to ensure is its certification on the Federal Motor Carrier Safety Administration or FMCSA’s list of ELDs. 

 

The ELD Mandate

ELDs work by recording data about a vehicle’s operation and its driver’s activity. The recorded information about the driver is mostly about the hours of service. HOS consist of a permanent record of driving hours, rest time, and on-duty hours within the entire trip. Notably, on-duty hours is the time the driver is working but not driving.

Recording this data is important because commercial drivers have a maximum time restriction in the number of hours that they can drive between rest periods. 

In 1937, the federal law mandated commercial drivers to keep their service logbooks. Back then, they mainly used logbooks and information were manually written. This method was then replaced by the ELD mandate. This regulation specifies that commercial drivers need to use electronic logging devices. 

Moreover, the usage of ELDs for trucks in Canada is set to become a requirement for professional drivers by the 12th of June 2021. Doing this will improve the driver’s road safety as well as save the trucking companies’ time and resources. 

The main reason why ELDs are required to be fitted to all commercial trucks in Canada is to ensure that both the drivers and the transportation companies are abiding by the Federal laws. This new law is an assurance that logging devices are meeting the uniform technical standards for the information below:

  • Data sharing to make sure that all ELD systems are using standardized format
  • Logbook edits that will allow drivers to certify the Record of Duty Status or RODS and make necessary edits.
  • Collection of data as a way to provide information such as engine data, motion status, and location.
  • Drive duty status to permit special driving conditions.
  • Drive alerts that will notify drivers when it is time to pull out so they can avoid violating the HOS rules.

That being said, companies that are planning to purchase ELDs should make sure that their chosen system is complying with the FMCSA. This way, they can ease themselves by knowing that they are not violating the ELD law. 

 

Who Will be Affected By The Canadian ELD Mandate?

The Canadian ELD Mandate will affect trucks, tractors, trailers or any combination of the three that has a registered gross vehicle weight in excess of 4,500 kg or a bus that is designed and constructed to have a designated seating capacity of more than 10 persons, including the driver. 

This mandate will impact fleets in all industries. For a complete list of who is required to comply, fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

 

Canada’s ELD Mandate is Near – What are the Next Steps?

Since Canada’s ELD Mandate is quickly approaching, there are 3 important steps to take before June 12th.

1. How will your fleet be impacted?

You must review the regulations outlined in the Canadian ELD Mandate to not only confirm whether your operations will be impacted, but how your operations will need to prepare. This can be done by reviewing information released by Transport Canada or the Ministry of Transportation about the requirements. 

 

2. Ensure that you are subjected to the Mandate by verifying that the right hardware and software solutions are installed.

While much of the hardware and software components required to remain compliant to the upcoming mandate is likely already in place for most fleets, teams should confirm and verify this. Installations or testing can often fall through the cracks and leave teams at risk. If solutions are already in place, each driver should confirm that their device is properly configured and is collecting the right data related to their assigned routes.

 

3. Confirm that your team is properly trained on the regulation changes. 

Checking the hardware and software setup of electronic logging devices also requires team members to be trained on the materials. Whether this is how to display hours-of-service while on the road understanding new rules or time off requirements – proper research on regulation changes should never be overlooked. Fleets are recommended to review Transport Canada or the Ministry of Transportation requirements available online. 

If your fleet is impacted by the Canadian ELD Mandate and you require electronic logging devices or solutions to help remain compliant, contact us today. Our team is trained to help carriers in all industries abide to regulations.

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The Mandate Is Coming: The Additional Details You Need To Know About ELDs

Posted on | by Victoria Gole | Leave a Comment on The Mandate Is Coming: The Additional Details You Need To Know About ELDs

As many fleets in the long-haul transportation sector know, Transport Canada’s ELD Mandate is quickly approaching and will require countless vehicle-based businesses to transition to electronic logging devices (ELDs). As there will be penalties for fleets who do not use these devices, fleets are forced to update their paper logbooks. While there is basic training related to how to properly use ELDs, fleet managers must also become familiar with additional ELD information to properly abide to hours-of-service (HOS) regulations. 

Widely Known Benefits Of ELDs 

When electronic logging devices are purchased and implemented, many fleets are made aware of basic benefits. Before the mandate, it is important to review the benefits and ensure you are aware of how to see the results. Typically, fleets can see: 

  • Accurate logging for HOS as ELDs read the odometer and monitor the engine to collect various data to make sure drivers and managers abide by the Federal Motor Carrier Safety Administration (FMCSA) regulations 
  • Prevention of driver fatigue since drivers won’t be overworking – accurate logs will ensure  drivers are not over-driving
  • Increased public safety as a result of decreased driver fatigue and overworking 
  • Improved data collection when investigating driving incidents as officials can use information gathered from the ELDs to rule out theories to why a driving event occurred
  • Reduced tampering of company tools or devices as the ELDs approved by the FMCSA are tamper proof and automatically display HOS

 

Additional Information About ELDs That Fleets Can’t Go Without 

While the above information is great, the Transportation Compliance Specialists at GoFleet have concluded that there is more to know. Without knowing such information, fleets may run into issues or continue to miss out on fully leveraging their devices. As a result, we believe the following is critical to know: 

  • Fraudulent changes to logs are actively stopped as FMCSA regulations limit what edits can be done (even with fleet manager access) – in addition, logs cannot be switched between drivers.
  • Crossing the border will require drivers to adjust their device to display the country they are in. This will allow the ELD to automatically update to follow the regulatory frameworks of the country that they are in. Drivers are still recommended to review the regulations of the country they are about to enter, before crossing the border, so that they are not caught off guard.
  • Even though the chances that the ELD will fail are low, drivers are allowed to revert back to paper logging if the ELD malfunctions. In case the ELD does fail, they can easily prove to officers that the tablet malfunctioned and the data was unable to transfer. 
  • Tampering with the device is easily detectible as ELDs do not only record HOS but whether the vehicle is in movement or not. 
  • Electronic logging devices must be accredited by a 3rd party certification body who is certified under the FMCSA – self certification is not allowed.

 

Properly Educating Drivers About The Mandate 

It is not enough to only have fleet managers knowledgably about the incoming ELD mandates. Fleet drivers must be properly trained in everything that we have discussed.  

From the standard operating procedures of using the electronic logging device to being aware of how devices are pre-designed to reduce improper utilization, drivers must undergo proper training. It is therefore mission-critical for training courses to be created and assigned in a timely manner for drivers, so that they can be acquainted with the mandates that are being enforced. 

To assist with this, ZenduLearn is the perfect application that can help create, deploy, and track personalized learning and training. 

With the ELD Mandate approaching in a matter of months, Canadian fleets must prepare and train their drivers. To learn more about how your vehicle-based business can further prepare for the incoming mandate, contact us today to speak with one of our Transportation Compliance Specialists. 

Revisions To FMCSA Federal Hours Of Service Rules

Posted on | by Anna | Leave a Comment on Revisions To FMCSA Federal Hours Of Service Rules

In the recent weeks the trucking industry has been praised for being a key component to the economy. As it employs over seven million people and moves approximately 70% of the nation’s domestic freight, many have found that during an unprecedented time, it was truly an essential industry. With this being said, to help allow the commercial transportation to keep moving some modifications to regulations and rules have been made. 

 

Hours Of Service Modifications 

On May 14, 2020, the FMCSA announced that there would be upcoming changes to the Federal Hours of Service Rules for commercial driving. Such updates are expected to modernize the HOS regulations and provide the U.S. economy as well as American consumers an estimated $274 million in annualized savings. The revisions were previously discussed and reviewed by the FMCSA in August of 2019. Below are the four main revisions. 

  • Adjustments for the 30-minute break rule so safety and flexibility can improve
    • After 8 hours of consecutive driving, a driver is able to use their required break as being on-duty but not driving rather than being off-duty
  • Drivers will be able to split their required 10 hours off-duty into two periods (either an 8/2 split or 7/3 split) with a sleeper-berth exception 
    • Neither split will count against the driver’s 14 hour driving window 
  • The maximum window of when driving is permitted will be modified to extend by two hours
  • For certain commercial drivers, the short-haul exception will change by lengthening the drivers’ maximum on-duty period to 14 hours (from 12 hours) and extend the distance limit to 150 air miles (from 100 air miles)

 

It is important to note that the removal of a key point of the 30 minute to 3 hour pause to the work day from The Notice of Proposed Rulemaking (NPRM) is not part of the Final Rule.

These modifications will go into effect on September 29, 2020. 

For more information about these modifications and other news or regulations pertaining to the commercial transportation industry, visit: FMCSA’s Website

 

How The Commercial Transportation Industry Will Be Affected 

Since there is more focus to ensure that drivers are having adequate sleep and rest while they are on the road to reduce fatigue related road incidents, fleet managers can’t risk falling behind on ever-changing rules. When discussing these new changes, it’s important for commercial drivers to understand how their fleet technology may be impacted. 

 

Rulesets For Electronic Logging Devices 

For those using Geotab Drive ELD’s, Geotab has noted their commitment to following ANPRM and NPRM processes with Partners and associations. Meaning they are making relevant changes to the device rulesets in time for it to be used by the official effective date (September 29, 2020). As a long time partner of Geotab, we can ensure that our customers who use these devices have nothing to worry about and should keep their eyes open for further communication about device ruleset updates! 

 

Interested to learn more about how your fleet can better abide to strict regulations, save hundreds of dollars or even improve the driving conditions of your team? Contact us today! Regardless of your needs, we have consultants who specializes in every aspect of your fleet who can help! 

COVID-19 Recovery: Why Your Vehicle Data Is More Essential Now

Posted on | by Anna | Leave a Comment on COVID-19 Recovery: Why Your Vehicle Data Is More Essential Now

The past few months have been an unsettling time for many workplaces as the COVID-19 pandemic has drastically affected businesses. Since this global pandemic started, Geotab recorded and reported on datasets to help fleets better understand the current landscape. As we are on the road to recovery, it is important for businesses to review how the commercial transportation sector is performing in relation to their own performance. Reviewing industry trends alongside personal vehicle data can allow fleets to make actionable decisions moving forward. 

Below we use Geotab specific data that was updated on May 29, 2020, to help our readers better understand current commercial transportation activity, industry-specific activity, and fuel fill-up activity in relation to their operations. 

 

Commercial Transportation Activity: A Slow Increase 

With a baseline of February 2020 being used, it is clear to see in the image below that in comparison to the lowest dips in April 2020 (when many cities were in peak-response to COVID-19), there is a slow increase happening across the world. This is seen specifically in Canada, the United States, the United Kingdom and Australia. While there appears to be a rise and dip effect occurring, many view it to be a good sign that the dip does not last for long, as well that the rises are gradually increasing. 

Source: Geotab 

When speaking about the future, many believe that when businesses begin to reopen, their activity will drastically affect this graph. It is predicted that with more businesses reopening and requiring more inventory, stock or supplies, more vehicle use will occur. 

 

Industry Vehicle Activity: What Is Happening During The COVID-19 Recovery

 

While the above graph may show positive signs that vehicle traffic is increasing, it’s important to note that it is not the case for all industries. Since February 2020, there are a number of industries where vehicle activity has not recovered as much as others in North America. These industries include non-freight transportation, healthcare services and business services. Many account this lack of recovery to be due to many unique businesses not reopening, or being unable to reopen to full-productivity. An example where this is visible is in the public transportation sector which has seen a continual decrease in activity as public transportation use is low (possibility as a result of the public not commuting to work as they are working from home). 

Source: Geotab 

Some industries to highlight that are steadily increasing are construction, government, freight transportation, retail and telecommunications. This slow increase is typically due to the reopening of many businesses that could no longer hold off operations and were approved by governments to slowly reopen. For example, within the construction industry, the longer work was paused, the longer the delays for construction to be completed. When speaking about condo developments or other development projects, many companies could not financially afford to hold off construction due to financial and contractual responsibilities to home buyers. 

 

Fuel Fill-Up Activity: What Increases Can Mean 

In North American the vehicle telematics data gathered by Geotab confirms that fuel fill-ups of varying larger-sized vehicles are increasing. The data shows that since the end of April, there has been a noticeable increase in the usage of LDT (light duty trucks) and MDT (medium duty trucks) vehicles. This is likely in accordance with traffic increases for industries who are looking to resume operations. It is important to note however, that there are some vehicles such as MPV (multi purpose vehicle), passenger and bus that may not see such increases in fuel fill-ups until there are less restrictions on public contact and public outings. The steady increase in varying industries is important to monitor because it allows for vehicle-based businesses to see how their specific industry is performing overall. 

Source: Geotab 

 

What Your Vehicle Data Means 

Properly Collecting Data 

With all of this information available, it’s important for businesses to use it to their advantage. Specifically, by reviewing the vehicle telematics data of their own business in accordance with industry competitors. By using telematics solutions businesses are able to review current operations and see whether their organization is on par with industry trends.

 

Collecting Your Own Data 

In order for businesses to truly see results from the data gathered by Geotab, there must be processes in place to collect information related to their fleet. If no solutions are currently in place, or businesses are unsure about what should be used, the first step is to use a GPS tracking device like the GO9. For the purpose of this discussion, the GO9 can be used to record the GPS location of vehicles and depict usage within detailed reports. As well, it allows for easy add-on hardware through an IOX expansion port to allow for future tracking of HOS ELD, auxiliary, temperature monitoring as well as other third party monitoring solutions.

 

An additional tool to use to properly measure against the industry trends mentioned above, is to implement a fuel card integration. Using a tool like FuelBi allows fleets to better track the fuel fill-ups of company vehicles. While the device initially focuses on tracking and visualizing important fuel KPI’s and transactions, it is also used to monitor how frequently company vehicles are being filled. This directly shows the usage of company vehicles.

 

Comparing Company Data To Industry Data

When businesses reach the point that they have accumulated enough data to properly view how their fleet is performing, it can then be compared to the industry trends above. After reviewing the data in accordance to current industry trends, business owners and managers are encouraged to adjust their operations accordingly. What this means is that if businesses see that they are performing at a lower rate than their industry, they need to research why. Sometimes a lack of operational customers or possibly a decrease in availability of your team are the answers. As there are various reasons for why your business may not be recovering from the COVID-19 pandemic at the same rate as competitors, it’s important to work with professionals who can point out why this may be happening and offer solutions that drive results. 

Interested in working with a team who can help? Contact GoFleet today. Our team is experienced in data analyzation and consultation as our goal is to have every customer outperform their competitors. 

A Strategy To Reduce Fleet Collisions

Posted on | by Anna | Leave a Comment on A Strategy To Reduce Fleet Collisions

When businesses require a fleet of vehicles to move their products from one location to another, it’s critical that they are focusing on promoting safety while on the road. When they are not doing this, sometimes drivers can accidentally drive in dangerous ways. Putting everyone on the road around them at risk. With technology improving to boost safety and reduce fleet collisions, managers and business operators must use it to their advantage.

 

Where The Concern Comes From 

 

Any vehicle accident is concerning. However, when a commercial motor vehicle is involved, sometimes the outcome of the incident can be much worse. As the size of the vehicles and the cargo carried are factors into making the collision worse for all parties involved, it sheds light on why commercial trucking is considered to be in the top 10 most deadliest jobs. In fact, in 2017, FMCSA reported that there were approximately 450,000 police-reported crashes involving large trucks. 

 

With the most common fatal accidents being transportation incidents, managers and drivers themselves can’t be forgoing certain precautions to reduce the risk of collisions and accidents. Below we list various ways fleet employees at every level can do their part to reduce fleet collisions. These tips must remain top of mind as by 2030, it is predicted that road crashes will be the fifth leading cause of death in the U.S. 

 

Commitment From Management 

 

Firstly, in order to reduce fleet collisions, there must be a specific level of commitment from management in regards to maintaining safety. This means that management must continually put the right enforcement in place. This can vary from strict policy to the adoption of new technological solutions, and everything in-between – all of which we touch upon later in this article.  

 

How Managers Can Reduce Fleet Collisions In Their Fleet

 

Enforcing Strict Policy

 

Strict policy enforcement by management is critical to lowering the risk of collisions in fleets. As fleet drivers represent a business, they must act responsibly and abide by company policy at all times. This includes when commercial vehicle drivers are behind the wheel of a company vehicle as they travel to a new work site or when they are delivering cargo. Such policies should look to reduce any risky behaviour like; distracted driving, driving under the influence (regardless of if the substance is legal), driving tired, or even driving over the set hours-of-service (HOS) in your country. 

 

While some of these policies could be hard to enforce and rely largely on trusting your drivers, it’s important to know that there are technological solutions available to help you! When monitoring the behaviour of your drivers, there are innovative dash camera solutions available that use facial recognition to watch facial movements as well as the vehicle movement on the road. So when a driver appears to be distracted, under the influence (swaying over the line), or even tired, managers can be notified to make contact with the driver to ensure they are okay to drive. As well, many ELD and GPS tracking tools like the GO9 device are designed to track not only driver movement, but compliance to HOS. So drivers are well aware whether they are compliant.

 

Pre-Trip Inspection And Proper Maintenance 

 

In addition to enforcing strict policies, managers must also reiterate the importance of keeping company vehicles in tip-top condition. This includes not only educating drivers on how to perform proper pre-trip inspections of vehicles, but scheduling maintenance so all commercial motor vehicle parts are in good condition, are working properly, and are safe to use. Doing this can lower the risk of a collision (that is caused by malfunctioning or broken parts). Such inspections should look at visually checking the engine, checking fluid levels, the wheels, the brakes, and more. A more extensive list about what should be checked can be found here. 

 

 

If a vehicle is placed on the road when there is a pending problem that requires repairs, it places the driver and others around the vehicle at risk. One way to combat the issue of poor maintenance is to use a maintenance management software solution. Solutions like Zendu Maintenance monitors not only the activity of the vehicle but it places the data in algorithms to determine and schedule when preventative maintenance should happen.

 

 

Proper Incident Investigations And Training 

 

As briefly mentioned, to reduce fleet collisions, managers must not only offer the right training, but complete proper investigations into driving incidents when they are reported. This includes using all of the available data and reports to determine what the cause of the incident was and put efforts in place to reduce the likelihood of a similar incident happening again.

 

For example, if an incident occurred because your driver was distracted and speeding while on the road, you can review dashcam footage as well as engine data to confirm the speed they were travelling at, as well how they were distracted (whether they were looking at scenery or even a mobile device). After this is confirmed, the information can allow for a new training module to be created and assigned to the driver to complete. This ensures that they are aware of how their behaviour puts themselves and others around them at risk, while showing how they can act more safely. 

 

Encouraging Safe Driving Habits

 

Similar to the above tip of management conducting proper investigations into driving incidents and implementing new driver-focused training, management must also encourage overall safe driving habits! This means constantly having drivers review training material surrounding this topic, sending out internal communication with tips or even conducting one-on-one driver driving to highlight poor driving trends that are happening. 

 

Some safe driving habits that can reduce fleet collisions are: 

  • Following distance while driving
  • Maintaining visibility 
  • Anticipating turns 
  • Keeping attention forward

 

 

Tech Adoption Via Telematics

 

The last way management can reduce fleet collisions is to adopt and embrace new technologies. This not only speaks to hardware solutions that have been designed to boost safety (such as dash camera solutions or electronic logging devices) but telematics software solutions as well! While some newer commercial motor vehicles are being fitted with such innovative tools while at the factory through OEM (original equipment manufacturer) programs, it can still happen for fleets with older vehicles. There are now a number of simple-to-install plug-and-play style devices that can have software solutions integrated via satellite connectivity. Such hardware and software can automatically collect data about the trip route and driver behaviour so management can always know how their drivers are performing. So when an incident happens and management is alerted by the telematics solution, they can quickly and efficiently address it. Not to mention, there are innovative devices that can be installed within vehicles to monitor the road ahead, alerting the driver if the sensors detect a possible collision coming. 

 

Safety should always be a top priority in fleets regardless of their size or purpose. Whether the driver is transporting large amounts of cargo or the driver is a technician who is travelling to their next site visit, you can’t risk them behaving dangerously on the road. With the above tips management should have the right insight to begin to reduce fleet collisions. However, if you’re looking for a little more guidance in how you can increase safety in your fleet to reduce accidents and dangerous behaviour, contact us today! With our experience and knowledge of nearly every industry, we’re confident that we can address all of your safety concerns with cutting edge technology. 

Questions To Ask Before Buying ELD Solutions

Posted on | by Anna | Leave a Comment on Questions To Ask Before Buying ELD Solutions

As the deadline to be ELD compliant is looming closer (or as already passed), it’s important that every fleet manager researches what electronic logging device will work best for them. As many fleets could still be operating without such devices, it’s only a matter of time before drivers are asked to show hours of service without using paperlogs. Prior to discussing the important questions that fleet managers should ask when buying ELD solutions, it’s important to understand how buying the right (or wrong) device could affect your fleet and why you need to be ELD compliant. 

 

What Is The ELD Mandate?

 

The ELD Mandate is a regulation which focuses on the amount of travelling a commercial motor vehicle operator has and can complete. Specifically, it focuses on limiting the amount of driving to a pre-set and pre-determined ‘safe duration’ to ensure that drivers are not overworking themselves to complete more deliveries or routes. This stems from the concern that more driving incidents, accidents or poor judgement calls typically happen when drivers behind the wheel are tired because they have not had enough rest on the clock or between shifts. In order to complete this, the Federal Motor Carrier Safety Administration (FMCSA) and the Canadian Council of Motor Transport Administrators (CCMTA) began to move towards electronic devices (ELDs). ELDs are devices which record the driving time and hours-of-service (HOS) of a driver via telematics and IoT innovation. This is possible as the device typically has a plug-and-play feature which allows it to be installed into nearly any vehicle to immediately start to monitor the engine and whether it is running. However, as every fleet is different, it’s important to perform your own research in regards to your specific fleet size and location with up-to-date information to ensure that you are compliant at all times. 

What Are The Deadlines? 

 

In America, most fleets were required to make the switch in December 2017. However, American transport companies that were utilizing automatic onboard recording devices (AOBRDs) prior to December 2017, were provided with a different compliance date of December 2019. Canada on the other hand, is required to be ELD compliant by June 2021. 

 

What Benefits Can Fleets Expect To Notice After Becoming Compliant? 

 

Apart from being compliant and limiting the fines or penalties could receive, it’s important to learn about the additional benefits that come from being ELD compliant. In some cases, fleet managers may find that they are not only able to better organize their efforts, but can see financial improvements happen. The following are some benefits that managers can expect to notice once their fleet is ELD compliant: 

 

  • Increased accuracy with administrative tasks as the devices automatically record and log information
  • Improved fuel use as idling can be monitored and addressed
  • Better vehicle diagnostics as engine fault codes can be detected quickly with ease 
  • Improved location tracking of assets and route management as ELDs automatically gather information about where the device is 
  • Improved identification of poor driving behaviours for each driver (that can later be addressed in training modules or employee reviews)
  • Increased safety as there is less of a risk of drivers operating the motor vehicle if they are overworked and tired 
  • Improved Compliance, Safety, Accountability (CSA) scores as the device can help ensure that you are meeting strict standards 

 

Interested in viewing what electronic logging devices GoFleet can offer you? 

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However, with so many options to look at and so many details to review, we understand that sometimes becoming ELD compliant can be overwhelming. That’s why we compiled a list of questions that should be asked when inquiring about ELD Solutions. 

 

Read our top 7 questions to keep in mind before buying ELD solutions below! 

 

1. “Will the same device work in any type of vehicle?”

 

When you’re speaking with a solutions provider or buying ELD solutions, it’s important that you discuss in-depth your current needs and how your fleet could change (or how you would like it to change) in the future. Specifically, mentioning information like what class of vehicles are or will be used (ie. makes, models and fuel type), the size of your fleet, and your current struggles of fleet management in relation to driver and workload monitoring. 

 

All of this information can better help your ELD provider supply devices that are compatible now and in the future. 

 

2. “What is the installation procedure for ELD solutions and how long does it take?”

 

To fully understand the installation process, it’s important that you inquire not only about how easy the ELD solutions will be to install, but what the failure rates are in addition to the simplicity of troubleshooting or replacing. For example, if a device has a high failure rate or is difficult to replace due to rarity, it may not be the right fit for a small-sized fleet that needs to be agile and functional at all times.

 

3. “How much does the device cost and what are the ongoing fees?”

 

Often, the go-ahead to deploy new technology typically relies on the financial burden that the company will take on. So always inquire twice about this. Asking not only at the beginning of your research, but finalizing the cost and fees at the end (right before you purchase the devices). This will ensure that there are no surprises. 

 

Somethings to remember to consider while asking about the cost are:

  • How expensive the hardware itself is
  • Whether you will require professional installation or if it is a plug-and-play device
  • What the monthly recurring charge (MRC) is for each vehicle 
  • What is the training or onboarding process typically like – taking into consideration downtime to install devices or train personnel 

 

4. “Is the ELD device easy to use?”

 

GO9 GPS Tracking DeviceIf a device is too complex or difficult to understand, you may find that it’s not the right fit for your team. As you need to ensure that your entire team, especially your drivers, will understand how to use it – you need to be confident in the capabilities of the device. Ensuring the device is user-friendly, easy to setup and requires minimum upkeep are only a few things to keep in mind. 

 

Additionally, prior to buying ELD solutions, you should consider how the device will be supported. For example, asking whether it is supported with iOS and Android devices, or whether you will need to purchase specific devices to use it. For many fleet managers, cross-compatibility with adaptable ELD solutions are the most attractive. 

 

5. “How will you ensure that the solution will remain compliant in the future?”

 

Since a major factor of the adoption of electronic logging devices are compliance requirements, it’s important that the device you adopt will always remain compliant. Specifically inquiring whether the solution will adapt to new regulations and whether you are satisfied with the vendor’s commitment to updating their device. 

 

6. “What types of plans do you offer? How easy is it to switch?”

 

Depending on the current needs of your fleet, certain plans will be better for you. With this being said typically, there is a Base Plan that has basic GPS tracking features, a Regulatory Plan with improved data tracking, a Pro Plan that tracks engine data, and a ProPlus Plan that does all of this with 24/7 support! While it is fairly easy to upgrade in most cases, it’s important to not only clarify this but understand all features available. 

 

Some key features to keep in mind are: 

  • Support for ruleset and exemptions 
  • The ability to share data with 3rd party users or backend customers
  • Open platform expandability and data ownership

 

7. “How long has your company been in business? Have you offered an AOBRD product before?”

 

Working with a business that is well known and experienced in the industry is critical. While some newer organizations may have an attractive price, you may find that in the future they are unable to provide the right offerings and support because of their young age. With this being said, always research and look for reviews with who you are working with so you don’t unknowingly work with a less than a reputable provider. You can also inquire about their core business offerings, how long they’ve been supporting your industry, how long they have been offering ELDs, how large their customer base is and the names of businesses they work with who are similar to yours. 

eld mandate deadline

Even though we only listed the seven important questions, there could be additional concerns that you need to address before buying ELD solutions. With that being said, we invite you to give us a call to talk about your fleet and your unique ELD needs. We’re confident that with our extensive knowledge of electronic logging devices, we have the experience necessary to help!

Remember while many Canadian fleets still have some time to migrate to using electronic logging devices, many American fleets should already be compliant! 

 

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